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PLANNING PROCESS & METHODOLOGY <br />Undertakings of the Consultant: <br />Internal Input and Reporting <br />• City Administrator identified the internal participants to be interviewed. <br />• Developed two interview instruments (elected officials and leadership team), which was approved by City Administrator. <br />• Sixteen interviews were conducted in person, each lasting approximately 60 minutes. <br />• Developed and submitted the Hopes and Dreams and SWOT Analysis — Interview Summary Reports (elected officials and leadership team.) <br />Staff and Commission Members Input <br />• Developed two online surveys that were approved by City Administrator and Human Resources Manager. <br />• All staff members were invited to complete an online survey; 100 percent completed the surveys. <br />• All commission members were invited to complete an online survey; 74 percent commission members completed the surveys. <br />• Developed and distributed the Staff's Survey Summary Report at the all -staff meeting on April 24, 2013. <br />• Distributed the Commissions' Member Survey Summary Report. <br />Pre Planning Effort <br />• Met with City Administrator and other appropriate staff members to review planning materials; met with the City Administrator throughout the <br />planning process. <br />Planning Workshops <br />• Conducted five strategic planning workshops with the Strategic Planning Committee members from January through April. <br />• For each workshop, consultant prepared agendas, included pre- meeting assignments, and identified meeting outcomes. The consultant, <br />who facilitated whole group discussions and smaller group discussions with team electing a spokesperson to report on group's work, <br />conducted workshops. <br />The consultant worked with the City Administrator's staff at staff meetings and one -on -one meetings throughout the planning timeframe. <br />Duckor & Associates <br />• <br />•f s <br />• <br />Page 5 of 17 <br />