Agenda - Council - 09/24/2013 - Laserfiche WebLink

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CC Regular Session 7. 1. Meeting Date: 09/24/2013 By: Mark Riverblood, Engineering/Public Works Information Title: Authorize Staff to Obtain Bids and Establish the Construction Team for Elmcrest Park's Community Building Background: For the last one half year, City Council, the Park and Recreation Commission, Anoka Ramsey Athletic Association, Northern Lights Traveling Soccer, Staff and the community have been planning in earnest for the park building at Elmcrest Park. Careful and thoughtful analysis to date has yielded a building design and scope that is predicted to serve the community and association effectively, with good utility as well as appropriate esthetics for decades into the future. In March of 2013 the Anoka Ramsey Athletic Association pledged $40,000 to the project's construction, and Council approved the architect for the project. This case will authorize Studio 55 Architects to engage in the final phase of the project, that of Bidding and Construction Administration. Additionally, and by mutual agreement, the architectural fees will be reduced from 8 to 8 1/2 percent, to 7 percent of the final construction cost. This case also introduces the contractual agreement that is anticipated to be formally approved at a later date between the City, and American Liberty Construction as the Construction Manager for Elmcrest Park's community building. This agreement is included and mentioned at this time, because it spells out the interrelated rolls and responsibilities of the construction team (the City, Architect and Construction Manager) as this approximate 3,800 square foot building enters the actual construction process. Notification: Observations/Alternatives: The planning and process for the Elmcrest Park community building has been methodical and deliberate. Throughout the design development and preliminary construction document phases conducted by Studio 55 Architects, American Liberty Inc. has served Pro Bono as advisor to the City. Most recently, American Liberty has identified detailed costs of the `General Conditions' necessary for the construction of the structure. Additionally, President Howard Jacobson has prepared detailed estimates of each aspect of the park building — both documents of which are attached. Following approval of the establishment the construction team with American Liberty as Construction Manager (CM), the very next step would be for the City to receive competitive bids on the prime components of the project — leading up to the CM issuing a `Guaranteed Maximum Price' for the total project (which would come back to City Council, and be the final project approval). Those major trades and materials to be bid on are as follows: Earthwork Concrete & Masonry Lumber and Carpentry Building Insulation Siding Metal Roofing Doors and Windows Coiling Doors