Agenda - Council - 09/24/2013 - Laserfiche WebLink

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Drywall Ceramic Tile and Carpet Painting Toilets and Fixtures Plumbing and HVAC Electrical As mentioned in earlier City Council cases, there will be an invitation for Ramsey businesses to competitively bid on the above work, as well as a pre -bid conference. After bids are received, (and following City acceptance of the Guaranteed Maximum Price), these subcontracts are assigned to the Construction Manager to maximize coordination and efficiency. Another advantage to the CM approach for this project (in addition to anticipated cost savings), is that through these efficiencies, (and due to beginning this construction process as soon as a Guaranteed Maximum Price is accepted) - it is anticipated that Elmcrest Park's community buildingmay be functionally complete for the 2014 spring athletic season at the park. Estimated Costs Moving Forward Remaining architectural fees 7% of constructed cost $26,557 +/- Actual building construction costs (includes CM) $611,000 +/- Septic $20,000 +/- Watermain, hydrant and replace curb and bituminous $25,000 +/- Geo-technical $3,000 +/- Contingency $30,000 +/- Landscape (to be addressed separately with playground) As indicated, following City Council approval to proceed to obtain bids, the construction team will immediately complete plans and specifications, solicit bids, solidify all of the project costs and return to Council with a Guaranteed Maximum Price. A probable City Council meeting date for final approval is projected to be November 12th 2013. Funding Source: The funding would be from the Park Trust Fund which had a 2013 beginning -year balance of more than 2 million dollars. City Council previously approved $22,500 for Studio 55 Architects; $16,213 of which has been paid to date. This case would authorize a new not -to -exceed amount of $42,770 (including the services paid out above). Staff Recommendation: Staff recommends proceeding with bidding and the building construction as outlined within this case and its attachments. Additionally, staff recommends that the masonry fireplace that has been envisioned for this project (Alternate # 1 on the building estimate, and shown on the rendering) be considered at the time the Guaranteed Maximum Price may be approved by Council. Action: Motion to Authorize Staff to obtain Bids for Elmcrest Park's Community Building, and Approve a Not -to -exceed amount of $42,770 for Bidding and Construction Administration by Studio 55 Architects. Attachments Plan Sheet 1