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10. PURCHASING POLICY PURCHASING POLICY <br /> <br />10.1. PURPOSE <br />It is the purpose of this chapter to establish a uniform, consistent policy to regulale and <br />the manner in which purchases on behalf of the City of Ramsey are made. <br /> <br />10.2. PURCHASE REQUISITION <br />10.2.1. Any City Department requiring the purchase of an individual item or combination of <br />items, the total cost of which exceeds that amount set by City Council Resolution permitting <br />minor purchases shall prepare a purchase requisition and submit it to the City's Accounting <br />Department for processing. ' <br />10.2.2. A 'Purchase Requisition' shall be submitted on a form prepared by the City Finance <br />Officer, which form shall require as a minimum the following information: A. A complete description of each item. <br /> B. The department and budget account number for each item to be purchased. <br /> C. The department head's authorizing signature. <br /> <br />10.3. PURCHASE ORDERS <br />The following two types of Purchase Orders shall be used. <br /> <br />10.3.1. <br /> <br />10.3.2. <br /> <br /> Field Purchase Orders: <br />Ao This type of Purchase Order shall be used by all staff and department heads and <br />employees when purchasing an item or combination of items which does not exceed that <br />dollar amount set by City Council Resolution permitting minor purchases. <br />B. Field Purchase Orders shall be on forms prepared by the City's Finance Officer and <br />shall require as a minimum the following information: <br /> 1. Item(s) purchased. <br /> 2. Vendor. " <br /> 3. Cost. <br /> 4. Department. <br /> 5. Account number. <br /> 6. Authorizing signature of Department Head and/or signature of the employee <br /> making the purchase if not the same. <br />C. The field purchase order shall be distributed as follows: <br /> 1. Original signed copy for department files. <br /> 2. Second copy to Accounting Department.- ................ <br /> <br /> Purchase Orders <br />A. All purchases other than those permitted to be made by "field purchase orders" shall <br />require 'Purchase Orders.' Purchase Order forms shall be prepared by the City's <br />Finance Officer and shall require as a minimum the following information: <br /> 1. Item(s) to be purchased. <br /> 2. Vendor. <br /> 3. Cost. <br /> 4. Department. <br /> <br /> <br />