Agenda - Council - 10/10/1989 - Laserfiche WebLink

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The City of Ramsey's Purchasing Policy By: Sandra Ashley, Finance Officer Background: At the regular council meeting of August 8, 1989, Mr. Kenneth W. Malloy, Partner-in-Charge of Pannell Kerr Forster, presented the Independent Auditor's Report and Management Letter for your review. Included in the Management Letter was a recommendation that the City's purchase order system be expanded to include all purchases with a few specific exclusions. At the regular council meeting of September 12, 1989, the recommendation and the City's current policy was discussed. Staff was directed to develop a purchasing policy for council review. Attached hereto is a draft copy of a revised Purchasing Policy Ordinance and a draft copy of a Resolution establishing Purchasing Authority. It should be noted the City's Charter, Section 7.07. Enforcement of the Budget, states: No officer or employee of the City shall place any order or make any purchase except for a purpose and to the amount authorized in the budget resolution. In the event it is unreasonable or untimely to obtain council approval for funding an emergency or unforseen expenditure which is necessary for the routine operation of the City, the Clerk-Administrator and certain other city officials as directed by council are authorized to spend up to an amount designated by council in a purchasing policy which shall be adopted by ordinance. To minimize the number of future Ordinance revisions, the draft ordinance refers to the "Purchasing Authority" resolution as establishing authorized signatures and purchase amounts. Council Action: Depends on discussion this evening. Review Checklist: City Administrator X City Attorney X City Engineer X Community Development Director X Chief of Police Finance Officer Public Works Supervisor Other