Agenda - Council - 11/28/1989 - Laserfiche WebLink

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10.13.4 1. o o items. This type of Purchase Order shall be used by all staff for lhe purchase of any item or combination of ilems that total tess than the dollar amount set by the City Council Resolution entitled "Purchasing Authority". Standard Purchase Order: This type of Purchase Order shall be used by all staff for the purchase capital outlay items, purchases for which the vendor requires written confirmation of the order, and any item or combination of items that exceed the dollar amount set by the Oily Council Resolution entitled "Purchasing Authority". MINOR PURCHASE ORDER PROCEDURE AND APPROVAL, Minor Purchase Order forms are designed by the City's Finance Office and shall require as a minimum the following information: Item(s) to be purchased. Vendor name and phone number. Unit and total cost. Account number to be charged. Date of purchase. Authorizing signature of Department Head and signature of the employee requisitioning the purchase, if not the same. A book of Minor Purchase Orders will be assigned to each Department Head by the Finance Officer; the Finance Office will maintain a Icg of all Purchase Order numbers so assigned. The individual Minor Purchase Orders are completed in handwritten form and copies are distributed as follows: ac Original signed copy to the Finance Office. Duplicate copy is retained in the Minor Purchase Order book which is retained in departmental files. When all individual Minor Purchase Orders within the book have been issued, the book will be returned to the Finance Office for numerical control purposes. A new Minor Purchase Order book will then be issued to the appropriate department. Provided the planned expenditure does not cause a budgeted line item to be exceeded, approval of the Minor Purchase Order rests with the Department Head or City Administrator. If the planned expenditure would cause a budgeted line item to be exceeded, a Minor Purchase Order may not be used.