Agenda - Council - 08/13/2013 - Laserfiche WebLink

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Ramsey, Nowthen, St. Francis, Oak Grove, and Bethel, Minnesota Feasibility Study for Shared or Cooperative Fire and Emergency Services • How does communication (occasionally secure) within this committee take place? • How will meetings be conducted? Are there "rules of conduct" for the meetings? • Under what circumstances will the meetings be opened to attendance by non-members? • How will the group pursue consensus? When voting is necessary, how will that occur? Develop an Implementation Strategic Plan Once the ground rules have been set, the Joint Implementation Committee should schedule a strategic planning process. Consideration should be given to having this strategic planning process directed by neutral outside professionals trained in strategic planning facilitation. The strategic planning process should be held in a neutral setting away from the daily activities and noise of the usual office environment. It need not be an expensive retreat, but it should be organized in a way to focus energy and attention exclusively to the planning process for its duration. The purpose of the initial strategic planning session should be as follows: • To further articulate and refine the joint vision set by the policy bodies. • To identify critical issues that will be met as the implementation process unfolds • To identify potential impediments to implementation from: o Organizational culture o Availability of data and information © Lack of sufficient staff to carry through implementation processes o Outside influences and time demands • To set the specific goals and objectives of the implementation process and the timelines for accomplishment • To establish the necessary Implementation Working Groups This process should result in the preparation of an implementation planning document that can be shared with the policy body, stakeholders, and others who will be involved in or affected by the implementation process. The document should provide the joint vision, describe the cooperative service strategy or strategies being pursued, the desired outcome, the goals that must be met in order for implementation to be achieved and the individual objectives, tasks and timelines for accomplishment. When fully and adequately prepared, this document will serve as the master "road map" for the process and will help guide the next steps of developing working groups and assigning responsibilities. Establish Implementation Working Groups As part of the implementation strategic planning process, various Implementation Working Groups should be established that will be charged with responsibility for performing the necessary detailed -Emergency Services Censuicing l.i..�I.-.,... 4 OF page 127