Agenda - Council - 08/13/2013 - Laserfiche WebLink

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Ramsey, Nowthen, St. Francis, Oak Grove, and Bethel, Minnesota Feasibility Study for Shared or Cooperative Fire and Emergency Services sessions. In many cases, other remaining entities continue moving forward with a shared vision for cooperative service delivery even after one or more communities determine not to, The goal of the vision sessions) is to come out with a decision by the policy bodies on whether to continue with the next steps and, if so, what direction those steps should take. The vision should be sufficiently decisive as to be actionable by senior appointed officials and staff. While there will be many, many details to work out in the implementation process, the vision should clearly articulate the intention of the agreeing policy bodies on the desired outcome from the specified cooperative service strategy or strategies. Once this occurs, the real work begins. After setting the joint vision, this policymaker group should meet together at set intervals, or as needed, to hear the progress of the Implementation Committee and its Working Groups and refine direction when necessary. The appropriate interval will depend an the situation and the complexity and length of the process itself, but often a quarterly- meeting is sufficient. Establish a Joint Implementation Committee The next step in the process is to establish a Joint Implementation Committee that will be given the overall responsibility with leadership and management of the planning and implementation process. This will be the "nuts and bolts" group that works through the details, overcomes the challenges, reacts to new information, and makes many of the actual decisions on the implementation plan. This group should have much wider representation from stakeholders both inside and outside of the individual organizations involved. Membership in the Joint Implementation Committee may include senior management personnel and, where appropriate, labor representatives. The following is an example of a Joint Implementation Committee: • City Manager (or equivalent) from each community • Fire Chief • Finance Director from each community • Volunteer representatives from each volunteer organization involved The Joint Implementation Committee should select a chair or co-chairs to function as organizers and facilitators for the committee meetings. In addition, their first order of business should be to determine the rules and procedures of this committee. This should include such items as: • How often does this group meet (monthly is typical)? • How are absences handled assigned alternates are recommended)? page 126 Emergency Services Conmstnng