Agenda - Council - 01/23/1990 - Laserfiche WebLink

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Case FACILITIES REMODELING FOR THE FINANCE OFFICE II3': Sandra G. Ashley, Finance Officer Background: Several months ago Finance Office persormel were relocated to the upper level due to the Fire Dep:mrnent remodeling. The final phase of that remodeling (relocating the employee lunchroom5 is nov,' complete, and a total of three (3) offices in the upper level are available for Finance personnel. In early December of 1989, Jim Hihz of Graphic Design Architects was asked to review the facilities area for Finance staff as during the last fey,' months, the Finance Office has realized reduced efficiency due to separation of personnel, computer equipment and files. Thc g0al of facilities review was to create one area for the City Accountant, Accounting Technician, regular and temporary data entr)' personnel, computer equipment and Finance files. Thc proposed remodeling (sketch attached) accomplishes this goal and also takes advantage of undcruti!ized space. Graphic Design Architects requested bids for this project and received one bid from Tri-Co Construction in the amount of Three Thousand Dollars ($3,000.00). City staff also contacted Custom Repair for a bid ;ts they were recently involved in other remodeling here at City Hall. Custom Repair submitted a bid in the amount of Two Thousand Two Hundred Ninety ISollars ($2,290.00). These bids do not include the cost of carpet replacement. In light of the Cut s current review of facilities, the proposed remodeling and bids were reviewed with Councilmember Cich. Councilmember Cich suggested a change that v,,ould again take advantage of underutilized space - to remove the water fountain, place water cup dispensers in the rest rooms so that water will be available to the public, and include the dedicated square footage in the Finance Area. 1 have contacted Custom Repair for a revised bid including this change. This bid should be available for the Council meeting. Observations: By creating one large area from two smaller offices and a hallway, this area's use will be far more flexible in the future. This remodeling project was not anticipated in the General Fund Budget for 1990; however, the Administrative Trust Fund's current balance of approximately $30,000.00 is available for projects such as this. Recommendations: I recommend Council approve an expenditure of up to Three Thousand Five Hundred Dollars ($.~,. 00.00} for the. cost of remodelina, carpeting and contintency for this remodelin,~ proiect with the funding to come from the Adn'finish"ative Trust Fund. Council Action: Motion to approve/not approve FACILIT~S REMODELING FOR THE FINANCE OFFICE in an amount not to exceed Three Thousand Five Hundred Dollars ($3,500.00) with funding to come from the Adminisn'ative Trust Fund. Review Checklist: Cit.,' Adminisz'ator X Cit',' Attorney Ci:y Engineer Community Development Director C ..... o: Poi:ce O~er X