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Gaming Operations Control (coni'ir, ued) <br /> <br />Raaponelblllty or: <br /> <br />Action <br /> <br />Removes and retains any unsold and defective tickets. <br /> <br />Counts total cash in the cash drawer separating the normal starting bank from the net <br />balance. <br /> <br />Deposits and records net balance cash or secures it until it can be deposited. <br /> <br />13.~ 1~. ,--""r'A¢-~-E~t~ t.,l~,-T Removes recaptablas and stores them in a secure area at the close o! the day. <br /> <br />14..%.¢--.~-. td;-r'-'rA, r'...~E./~ L.-/%,'T' Checks serial numbers on a winning ticket to the game being played. I1 the serial numbers do not match, does not pay the winner. <br /> <br /> Fund Control and Record <br /> <br />Audits all closed games and records information on schedule B for the monthly tax report. <br />Fills out bingo report forms for each occasion. <br /> <br />Conducts bingo according to the rules. Complies wi~h prize limits. <br /> <br />Verifies that one or more checkers are used for each bingo occasion. <br /> <br />Verifies and records serial number of winning bingo card for prize of $1{)1:) or more. <br /> <br />Accountktg -- Monthly Reports <br /> <br />2, ~-~ ~~ ~t~ Sig~ all ~e~s from gambling chewing a~unt(s). <br /> <br />Maintains deposit records. <br /> <br />Maintains expense records. <br /> <br />Reconciles and maintains monthly bank statements, <br /> <br />Maintains separate checking accounts for each licensed site. <br /> <br />Prepares monthly tax returns for each site (Schedule A: Site A__r~,_unting) and a combined <br />tax return tot ali locations. <br /> <br />Prepares and presents monthty repons to members. <br /> <br />Prepares and presents list of proposed allowable expenses and lawful purpose <br />expenditures to members for authorization. Prepares Schedule C for monthly tax report. <br /> <br />Records authorization in the minutes of the organization. <br /> <br />investigates variances and documents reasons for these variances. <br /> <br /> Administrative Controls <br /> <br />1. include a diagram or iliustraled flowchart showing how your organization is structured. This organizational chart <br /> should show who reports to whom and how the chain of command is sel up. <br /> <br />2. Include a narrative explanation of how the administrative duties are separated and explain the responsibilities of <br /> each indivk:lua[ in th...e.~=g~,nizati~n..al chart,. <br /> <br />verify that the above intormation conforms in all respems to the obje=ives of internal control as outlined by state law and <br />Gambiing Control E~ard rules. <br /> <br />Department of Gaming - Gambling Control Division <br />Mail Station 3315 <br /> St. Paul, Minnesota 55146-3315 <br /> <br /> <br />