Agenda - Council - 07/10/1990 - Laserfiche WebLink

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MEMORANDUM Councilmembers FROM: Sandra Ashley, Finance Officer DATE: June 28, 1990 SUBJF_L-T: Cancellation Charge from Waste Management At the last council meeting an invoice from Waste Management, Inc. was submitted as part of the bills list. This particular invoice totaled $50.00 and was referenced as a cancellation charge for for a container. The information available at the meeting pertaining to how this charge was incurred was limited, and you requested further explanation. For some time a concerted effort has been made by City staff to separate recyclable items - particularly paper. Prior to the fire department remodeling, the garage was used to store the gaylord boxes awaiting recyclable paper pick-up. When this space was no longer available, the boxes were placed wherever room existed, and this solution raised fire/safety issues. As paper to be recycled must be kept free from moisture and other contaminates, outside storage is an alternative only if the appropriate container is used. Staff ordered such a container from Waste Management, and subsequently realized funding for this expenditure had not yet been approved; the container was canceled on delivery. Staff did not realize the City would incur a cancellation charge until the invoice arrived, and at that point it was too late to explore other alternatives. As a point of information, at the last council meeting the Joint Powers Agreement between the County of Anoka and the City of Ramsey was approved. This agreement provides for reimbursement to the City for certain landfill abatement activities. Among the activities submitted in our work plan is the rental of a 20 foot outside storage box for paper generated here at City Hall. Once the work plan has been approved by Anoka County, a container will be ordered and the City will be reimbursed for the associated costs through this funding source.