Agenda - Council - 08/28/1990 - Laserfiche WebLink

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CASE # ! PROPOSED ORGANIZATION OF THE CITY OF RAMSEY By: David R. Hartley, City Administrator Background: The recent resignation of Mr. Mark Banwan, Community Development Director, stimulated the review of our organizational structure. On July 3, 1990, the meeting was held with all Department Heads and the Personnel Coordinator. The result of that meeting was a recommendation that the Community Development, Public Works and Engineering functions of the CiD, be merged into one department, thereby eliminating two Department Head positions and placing greater emphasis upon fn'st-line supervisors for leadership. Another recommendation was to modify the role of Finance Officer to operate as a private sector equivalent to a Vice-President of Operations. Other minor changes consist of placing the Project Manager under the Senior Engineering Tech; placing Parks under the Public Works Supervisor and permitting the Utility Coordinator to specialize while reporting to the Public Works Director; designating the Planning Assistant as Zoning Administrator and establishing a position of Senior Accountant and Community Relations Representative. The Planning Assistant now serves as Editor of the Ramsey Resident and Recording Secretary for the City Council and Planning and Zoning Commission. The Ramsey Resident responsibilities would be transferred to the Community Relations Representative and the Administrative Services Secretary would assume the duties of Recording Secretary for the City Council and the Planning and Zoning Commission. This would necessitate immediate filling of the one vacancy in Administrative Services. The addition of the Senior Accountant is intended to relieve the Finance Officer to serve as mentioned above. The Senior Accountant and the Community Relations Representative represent the positions that will replace the Community Development Director. The Community Relations Representative would assume the primary responsibilities of the Ramsey Resident, Recycling Coordination, and Key Communicator/Crime Watch. Additional tasks could include updating the Ramsey Resident's Guide, assisting with the production of Cable-TV shows, recognition of public service throughout the community, serving as Community Education liaison, preparing press releases, coordinating public transportation programs, and coordinating community meetings on a variety of topics which could include information on scenic and critical rivers, diseased trees and other community concerns. We believe this organizational su'ucture will provide for the most efficient and effective delivery of public services in the City of Ramsey for the near future. We also believe that this organizational structure makes optimal use of the various talents of individuals within our organization. The Department Heads of the City of Ramsey and I respectfully submit this proposed organizational structure to the Personnel Committee for its review, comments, questions and approval.