Agenda - Council - 12/09/2003 - Laserfiche WebLink

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Commission. Special Board and Commission meetings maY be called by the chairperson, vice' chairperson or any two members of the Board or Commission as deemed necessary. Subd. 2. Open Meetings, Meeting Minutes and Expenditures. All meetings shall be public meetings and open to the public. The Board or Commission shall follow Robert's Rules of Order for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Said record shall be transmitted to the City Council for its review on a' monthly basis. On or before January first of each year, the Board or Commission shall submit to the City Council a report of its' work duri'ng' the preceding year. Expenditures of the Board or Commission shall be within amounts appropriated for that purpose by the City Council. ' Subd. 3. Order of Business. Each meeting of the Board or Commission shall convene at the time and place appointed therefore. Subd. 4 Amendment of Order of Business. The order of business may be varied by the presiding officer or upon Board or Commission motion, but all public hearings shall be held at the time specified in the notice of hearing. Subd. 5. Agendas. An agenda of business for each regular meeting shall be prepared by the Clerk or the Clerk's designated representative and filed in the office of the Clerk not later than five days prior to the meeting. The agenda shall be prepared in accordance with the order of business and copies thereof shall be delivered to each Board or Commission member as far in advance of the meeting as time for preparation will permit. No item of'business shall be considered unless it appears on the agenda for the meeting, but the commission or board may, in its discretion, consider matters not appearing. 2.03.04 Chairperson and Vice Chairperson Subdivision 1. Election. Each Board or Commission shall elect annually a chairperson and vice chairperson from its appointed members. The person so elected shall serve for one-year terms. The Board or Commission may create and fill such other office as it may determine and create sub-committees as it deems necessary to accomplish its purpose. Subd. 2. Chairperson Duties. A chairperson shall be selected annually by a majority vote of the Board or Cormnission and may be removed by a majority vote of the Board or Commission. The Chairperson shall have the following responsibilities in addition to those otherwise described in this section: a. Preside over all meetings of the BOard or Commission. Appear or appoint a representative to appear, as necessary, before the City Council to present the Board or Commission's viewpoint on matters as it relates to business under consideration by said board, commission, or City Council.