Agenda - Council - 09/25/1990 - Laserfiche WebLink

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I I I I I I I I I I I I I i I I I I Pick-up of a container and information by residents at the Municipal Center has been considered, but identifying and staffing for the number of residents that could arrive at any one time is difficult, if not impossible. Failure to serve a citizen promptly most likely would result in a negative start for this new program. The contract for the recycling service could be amended such that the first stop at each address would be to deliver a recycling container. This would provide delivery for initial program implementation and also future additions to the households served. A contract must be awarded to the lowest responsible bidder for implementation by October 1, 1990. Awarding a contract to the lowest responsible bidder at tonight's meeting will provide for implementation by October 1. Containers could be delivered during the first half of October with the first pick-up during the last half of October. 5. The need for program coordination by City staff. City staff will need to answer questions and provide information to residents about this recycling effort, communicate and resolve concerns between residents and the contractor, provide the contractor with additional service locations and perform other liaison functions as required. These needs will be critical during the start-up, but will be ongoing needs of the program. During budget meetings and discussion/ approval of the City's organization chart, the unfunded position of "Public Relations" has been discussed to perform environmental and/or grant program coordination, to serve as editor of the Ramsey Newsletter and to be the City's liaison with Cable TV. This position should be the City's Recycling Coordinator for this program, Sylvia Frolik should be relieved of the Editor responsibility for the Ramsey Resident, and a staff liaison with Cable TV has been missed. This position would be a full-time position and the salary, benefit, and other costs associated would be in the range of $24,000 to $27,000 with funding provided by the Landfill Tipping Fee Fund. Staff Recommendations: Contracted service costs for the first six months of the program (October 1, 1990 through March 31, 1991) be funded from the Landfill Tipping Fee Fund. This would provide six months for the program to become fully operational, and for residents to have regularly participated and be informed. The contracted expenditures for 3500 households would total $24,150. Staff further recommends that the cost of the recycling program after March 31, I991 be billed to residents. If residents are to be billed for the recycling service, it is recommended the City's Finance Office perform this function with the cost of billing included at the rate of $1.00 per month for the current contracted services tenn. The actual invoicing to residents would be at the rate of $2.15 per month ($1.15 for services provided by Ace Sanitation plus $1.00 for invoicing costs) or a quarterly charge of $6.45 The contract for recycling services be amended to specify the first stop at each address would be for delivery of a recycling container and information. The pick-up service work then begin on the next regularly scheduled bi-monthly date. The contract be awarded to Ace Sanitation as the lowest responsible bidder with the City performing the billing function. The position of public relations be funded from the Landfill Tipping Fee Fund as a full-time, permanent position. The purpose of the Landfill Tipping Fee revenue is to mitigate the negative impacts of being a host community to a landfill. One of those negative impacts is "image", i.e.Public Relations.