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Several other issues came up during the discussions, but the questions indicated above were specifically addressed to both Mr. Hadtrath and Mr. Olson. As you will recall, the proposals received for the services of Insurance Agent of Record are as follows: Hadtrath and Associates T.C. Field and Company $2,000 per year for three years $4,061 per year for three years Observatlona: The City's contract for Insurance Agent of Record requires the following services: Exposure survey - provide an exposure list, updated annually. Draft specifications for insurance coverage. Obtain proposals and quotes from qualified underwriters. Conduct all negotiations with insurance representatives. Shall serve as an advisor with respect to Loss Control and Safety Engineering Programs. Assist staff and advisors in the application and use of Risk Mangement procedures and information systems. Mr. OIson's references speak very highly of the quality services they receive from T.C. Field and Company. As T.C. Field has also served the City of Ramsay in the past, the references are in confirmation of the City's former experience. During the last three years Mr. Hadtrath has proposed changes to the City's coverage that have resulted in significant cost savings. Staff and Mr. Hadtrath have just recently reviewed the requirements of the contract between the City and Mr. Hadtrath, and Mr. Hadtrath did respond in a timely fashion to the request for information and services. Staff does have a concern regarding the amount of research time on insurance matters that staff has performed in the past. Although the proposal from Hadtrath and Associates is $2,061 less than that of T.C. Field, this difference will not be saved by the City if staff is performing services that are expected of our Agent of Record. Staff also feels if mis-communication has prevented Mr. Hadtrath from fully performing his role with the City, he should now be given an opportunity to meet the City's expectations. Staff Recommendation: It is the recommendation of staff that the City enter into a one year contract with Mr. Hadtrath as the City's Insurance Agent of Record. During this year staff will look to Mr. Hadtrath for the services enumerated in the contract and work closely with Mr. Hadtrath to review our coverages and assess risk. Committee Action: Recommend/not recommend to the City Council that a contract be awarded to Hadtrath and Associates for services as the City's Insurance Agent of Record for a period of one year from December 15, 1991. Review Checklist: Finance Officer City Administrator Personnel Coordinator BC: 10/29/91