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CASE # 2 Anoka-Hennepin Community Education By: Sandra Ashley Helling, Finance Officer Background: At the Budget Committee meeting of October 8, 1991, information as to the proposed cost for 1992 services of Anoka-Hennepin School District's Community Education staff was presented. In addition to providing this cost, the Anoka-Hennepin School Board has stated that municipal costs for 1992 will be based on the 70/30 funding approach; they have further requested that cities anticipate budgeting for 1993 on the basic service with buy-up option funding formula. For comparison purposes, both funding approaches are shown below. 1992 1993 Staffing Level 70130 ~ 1. Coordinator @30 hrs., Assistant @20 hours 2. Coordinator @30 hours 3. Assistant Coordinator @30 hours $31,1 57 $38,944 24,613 29,956 16,381 18,421 Previously we were presented with a 1992 cost of $36,265 (or $5,108 more) if the Coordinator is to provide assistance with the Ramsey Resident, Trailblazer program and K.A.B. Observations: As detailed in the October 8, 1991 case, several years ago the City began funding the Assistant position to free some of the Coordinator's time for the Key Communicator Program. Although this program did not become a reality, the Assistant position continued to be funded due to assurances the program would function in the following year. During 1991 budget workshops, staff proposed the Assistant position no longer be funded. In response, the City's Coordinator proposed that in lieu of the Key Communicator Program, she and her staff would coordinate the production of the Ramsey Resident and facilitate the newsletter printing through the district print shop. This proposal was accepted, but the savings in City Staff time has not been realized, the district's equipment does not provide the printing quality of our previous issues, and the lead time from acceptance of the last article to the actual printing of the newsletter has gone from one to three weeks. The City's 1991 budget for services of Community Education and the school district print shop is: Community Education program Key Communicator or other services Coordination of newsletter Printing of the newsletter Total - Anoka Henn. School Distrct $30,634 6,080 3,000 5.500 $45,214 If the City were to fund a Community Education Program at the staffing level of Coordinator, the cost for 1992 would be $24,613. This staffing level would be the same as the level prior to the addition of tasks not directly related to the community education model. The City has received a number of quotations for printing the newsletter, and staff is currently reviewing the multiple options presented. If we make the assumption there will be twelve issues with an average of six pages per issue, the annual cost is estimated to not exceed $10,000,00 It should also be noted the quotations are based on a one week turn-around time - this compares to the current three weeks.