Minutes - Environmental Policy Board - 02/03/2014

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Chairperson Max confirmed that the intent would be for this program to be informal, meaning that many could be recognized throughout the year or none, depending on the efforts during the year. City Planner Anderson noted that the comments received from the city of Plymouth recommended an ongoing recognition rather than an annual recognition in order to shy away from the program being seen as competitive. Chairperson Max believed that a larger recognition, such as at the holiday party, could occur. Board Member Bentz suggested that the ability for residents to send in pictures, which could be rotated on the City website, which would assist in obtaining photos of different efforts in the City, and would also provide recognition on a smaller scale. City Planner Anderson also suggested having a basic form available where the public can submit projects for recognition, in addition to the City staff review projects, which have been completed. Board Member Lewis believed that the mechanics should be in place before the other items, such as who would review the submissions and whether staff has available time to do that. Councilmember LeTourneau referenced the example of the Girl Scout project, which was brought forward to the City, and after completion it was determined that they should be recognized. He believed that would be the mechanics. Board Member Stodola stated that perhaps the Education and Community Awareness Subcommittee could review ideas and then make a recommendation to the Board. Board Member Valentine agreed that a process should be developed, along with a threshold, which would determine whether recognition is given. Board Member Bentz referenced the small scale and did not believe staff would be swamped with applications. He suggested that the recognition program begin and can be reviewed again after participation is known. City Planner Anderson stated that he viewed this to be an organic process explaining that something may come before the Park and Recreation Commission and wanted to avoid that having to come back before a Subcommittee. He believed that it would be beneficial to keep this small and not develop a list of steps that must be followed. Board Member Lewis suggested that the idea be discussed through the Education and Community Awareness Subcommittee and a recommendation could be made at the next meeting. He agreed that the scale should remain small and simple. Board Member Stodola noted that the GreenStep Cities program would most likely have ideas for the recognition of citizen efforts. Environmental Policy Board / February 3, 2014 Page 5 of 8