Agenda - Council - 05/13/2014 - Laserfiche WebLink

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Evaluation Criteria for Vacant and New Positions 1. Is the position essential? Essential positions are those that provide core public health and safety services; emergency and disaster assistance; and preservation of the essential elements of the City's financial activities. Yes, indirectly. This part-time confidential Administrative Assistant will work in the Administrative Services Department as per the 3-year strategic plan and 2014 budget. It will provide much needed clerical assistance allowing management personnel to focus on imperative issues facing the city; issues such as compliance with Healthcare Reform, OSHA compliance, updating and maintaining policy and procedures. With the support of this position, the HR Manager will have a greater ability to focus on the following: Effectively research and keep abreast of employment trends; monitor local, state and federal legislation and regulations that impact human resources in the City; effectively develop and manage programs and services including training; effectively maintain compliance with employment laws including but not limited to, FLSA, FMLA, Minnesota Parental Leave, COBRA, Minnesota Continuation and HIPAA; effectively administer personnel policies, city's random drug and alcohol testing program and union contracts; effectively submit injury reports, correspond with the League of Minnesota Cities, injured employee, and maintenance of OSHA records; effectively keep up to date on arbitration or grievance cases impacting the City's labor relations programs; and to effectively administer labor contracts; provide timely updates to appropriate Leadership Team members and City Council. With the support of this position, the City Clerk with time sensitive/labor intensive City functions such as elections and business licensing. Overall the position will provide cross functional utility to the department as a whole and be a ready resource to serve in a back-up capacity for the department. In summary, the primary objectives of this non -union position (as posted in the job announcement) are to perform a variety of responsible and confidential administrative support functions such as assisting Human Resources with internal and external customer needs, employee recruitments, streamlining work processes, preparing reports, assisting with workers' compensation functions, and employee benefits. This position will also assist with posting City agendas, election processes, licensing processes, records management processes, and reception functions. Since 2010, the department has operated with just one person dedicated to handling the HR functions. Because this confidential administrative assistant will have access to nearly all of the HR files and data bases, better services will be provided to both internal and external customers when the HR Manager is unavailable.