Agenda - Council - 05/13/2014 - Laserfiche WebLink

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2. Is the position critical? Critical positions are positions that are, for example, one -position job classes or positions with duties that cannot be modified, reassigned or eliminated. Detailed responses to the following questions will be required in determining whether or not a position is "critical" to providing high -quality services to residents, business owners and/or employees: • Explain how this position is key to achieving the strategic goals identified by the City Council. o Strategic Imperative 5: An Effective Organization. This position will allow staff the necessary time to work with the management team to focus on the following strategic goals: • Develop a staffing strategy and sustainable organization structure. • Develop a cross training, succession planning, 3 deep strategy. • Develop and implement a supervisor training program. • Evaluate an HRIS system to streamline work processes. • Continue informal staff quarterly or bi-annual meetings. • Resume City wide safety committee and Labor Management Committee meetings twice per year. • Can the duties be re -engineered or automated? Please explain. The position of a confidential administrative assistant cannot be re -engineered or automated and it must be performed by a tactful and professional employee working within the best interest of the City. This non -union position will provide much needed clerical support and various face-to- face customer service. • Can the duties be reassigned temporarily or permanently? Please explain. No, all other administrative staff are members of the union and unable to assist with confidential work. • Can the position remain unfilled temporarily or permanently? Please explain. No. This position will support the HR function and other areas of Administrative Services which, since 2010, have already been reduced from two fulltime HR staff down to just one, and an overall Administrative Services reduction of 1.5 FTE.