Agenda - Council - 05/13/2014 - Laserfiche WebLink

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• Can the position be filled internally? No. An internal recruitment was conducted; however, staff did not receive a qualified applicant, resulting in the need for an external recruitment. • What is the impact (i.e., to residents, business owners, employees, and/or operations) if the position is not filled? If this position is not filled, the HR and other administrative functions will continue to "get by"; however; internal and external customers will see a delay if the HR Manager or City Clerk is unavailable or other administrative staff are out of the office. • Can the service provided be reduced, eliminated, or contracted out? No. This position will require access to confidential data within the Administrative Services Department. • What is the budgetary impact if the position is not filled (e.g., additional overtime/compensatory time off costs). The strategic plan is aimed at providing quality, cost-effective, efficient government services and many are contingent upon the support of this position. This position will provide clerical support at a lower pay scale than other administrative services staff members and create opportunities for other members to better utilize their time and talents -- overall, if the position is not filled it will result in reduced value to the City. • What are the circumstances that warrant the creation of this new position? To establish a more sustainable Administrative Services staffing level with less risk, continuity of service, opportunity to streamline/improve work processes, continue efforts on the Strategic Plan, and to focus on remaining compliant with laws, policy, and procedures, etc. It is necessary to fill this *newly created position in order to provide quality, cost-effective, and efficient government services. *It should be noted, although this position is new, even with this hire at a .62 FTE, the department is still down by .88 FTEs (almost one fulltime employee). 3. What is the total annual cost of the position (e.g., salary, taxes, benefits, equipment, etc.)? This position, at 25 hours per week, is not eligible for health, dental, or life insurance. The 2014 annual total expense, with a May 19th start date, is approximately $18,135.