Agenda - Council - 06/10/2014 - Laserfiche WebLink

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6.1 Approval of Plans - City Staff will prepare a resolution for the council to consider approving the plans and specifications and ordering the advertisement for bids. The selected consultant may be required to be in attendance at the City Council meeting and/or at the Council work session immediately before the Council meeting. 6.2 Acceptance of Bids and Award of Contract - City staff will prepare a resolution for the council to consider accepting the bids and awarding a contract to the lowest responsible bidder. The selected consultant may be required to be in attendance at the City Council meeting and/or at the Council work session immediately before the Council meeting. GENERAL PROJECT SCHEDULE May 23, 2014 — Request for Proposals for engineering services submitted to pooled consultants June 4, 2014 — Engineering services proposals due (4:30 pm) June 10, 2014 — Council authorization to enter into agreement with selected engineering consultant June 12, 2014 — Project design kick-off meeting July 22, 2014 — Council approval of plans and specifications and authorization to advertise for bids July 25, August 1, August 8, 2014 — Project bid advertisements published August 19, 2014 — Bid opening August 26, 2014 — Council accepts bids and approves award of contract September 8, 2014 — Construction starts November 14, 2014 — Construction ends PROPOSAL CONTENTS 1. A detailed work plan and proposed scope of services must be provided. This work plan should identify all major tasks to be accomplished, and whether those tasks will be handled in-house or contracted out. 2. A detailed work schedule and list of deliverables must be provided. 3. Qualifications and experience of all personnel working on the project must be provided, along with the role each will play and the number of hours each is expected to spend working on identified project tasks. 4. Related project experience of your firm and all project team members, including applicable references. 5. Proposed fees, including a schedule of rates and charges. The proposed fees should be reflective of the hours worked by each member of the team consistent with this schedule. The proposal should be a time and material cost in a not to exceed amount. All responders are encouraged to visit the project site and to meet with City Staff prior to submitting a proposal. PROPOSAL EVALUATION All qualified proposals received by the deadline will be evaluated by City staff. The factors on which proposals will be judged include: • Firm experience and resources • Staff experience and technical competence • Project understanding, approach, work plan, and ability to meet the project schedule • Proposed fees Page 4