Agenda - Council - 06/10/2014 - Laserfiche WebLink

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2.5 Prepare, issue and distribute addenda, if required. 2.6 Attend bid opening and assist the City in opening and reading bids. 2.7 Verify bid results and prepare tabulation and abstract. 2.8 Prepare a letter of award recommendation and review/present to City Staff. 3 Construction Services - 3.1 Construction Staking 3.1.1 Stake limits of construction. 3.1.2 Stake for grading. 3.1.3 Stake alignment and grades for all storm sewer, sanitary sewer and watermain; including replacement and/or repairs. 3.1.4 Stake alignment and grades for new curb and gutter. 3.1.5 Stake locations for signage. 3.1.6 Stake other facilities as necessary. 3.2 Construction Administration Support 3.2.1 Assist City staff with facilitating preconstruction conference. Record/prepare minutes for distribution to meeting attendees. 3.2.2 Assist City staff with performing on -site review of work and project status, as needed. 3.2.3 Assist City staff with facilitating on -site construction progress meetings, as needed. 3.2.4 Assist with preparation of Change Orders and other written directives, as needed. 3.2.5 Approve shop drawings, material list reports, and all other information on materials to be used for construction in accordance with the plans and specifications. 3.2.6 Assist with preparation of partial and final pay requests. 3.3 In the event that the City chooses not to contract for construction services, the proposer must provide an hourly rate line item for potential plan revisions that may occur during construction activities. This rate could come from the firm's standard rates and charges, but must identify the individual/hourly rate that would be applied. 4 Proiect Close-out - 4.1 Assist City staff with preparation of punchlist items to be completed prior to project closeout. 4.2 Assist City staff with conducting a final review of the project.. 4.3 Prepare letter of final acceptance of project. 4.4 Obtain record information from all field representatives working for the City, Consultant, and Contractor(s). 4.5 Prepare record drawings from all record information obtained during task 4.4. All final compiled information must be submitted to the City of Ramsey in AutoCAD format. 5 Proiect Desian Meetinas — The consultant selected for this project will be required to attend the following project design meetings with staff from various agencies while designing the project. 5.1 Project design kick-off meeting with City staff (1) 5.2 Private utilities coordination meeting (1) 5.3 Civil services (emergency, school bus, transit, postal, etc.) coordination meeting (1) 6 Proiect Approval Meetinas — The consultant selected for this project will be required to attend the following project approval meetings with City staff, elected officials and the general public. Page 3