Agenda - Council - 08/11/2014 - Laserfiche WebLink

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City Facebook page or other City social networking sites: Authorized city staff responsible for updating social media sites must use the greatest care to portray the City in the possible best light. If the author of a given post is quoting another individual's comments, the comments must be called out as a quote with quotation marks. In general, all posts should be reviewed by a supervisor. Information Technolo?v, ,Security Purpose Ensure secure, protect, and allow appropriate access to city of Ramsey IT systems and resources. Logins and Passwords All users must use and maintain unique IT -issued login IDs for computer and network -related access. Login IDs are not to be shared with others, and corresponding passwords must remain confidential. Multi-user or generic login IDs are permissible only in special circumstances approved and maintained by IT. User passwords must adhere to the following requirements: o Have a minimum of at least six alphanumeric characters in length o Must be changed every 180 days o Have at least one numeric digit as well as letters, for example: jarg0n5 o Have not been previously used in the last five password rotations o Automatic screen lock is initiated with the screensaver after 15 minutes of inactivity. Appropriate network access shall be assigned by the IT department to each user login ID, and users may only log into computers and equipment with their assigned login ID. Passwords are not to be shared with anyone, and will be forced to change periodically. New passwords should not be easily guessed. Any employee who forgets their password or suspects that their password's security has been compromised, may contact the IT department to be issued a new one, which must then be changed immediately. Physical Security ❑ City users are expected to provide reasonable security to their computer workstations and related IT equipment. This includes ensuring that passwords are not written down in accessible places, removable media must be kept in a secured area, and that confidential data is not displayed in such a manner that unauthorized personnel can view it. ❑ All IT equipment is City property and must remain on current premises. Users may not move IT equipment outside of its assigned area without prior approval from the IT department. Designated portable equipment, such as projectors, laptop computers, and digital cameras, may be removed from City buildings only for City business. Portable equipment must be reserved and checked out only to City users. Users are expected to provide appropriate "common sense" protection against theft, breakage, environmental damage, and other risks. 681Page