Agenda - Council - 08/11/2014 - Laserfiche WebLink

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CC Regular Session Meeting Date: 08/11/2014 Submitted For: Patrick Brama, Administrative Services By: Patrick Brama, Administrative Services 7. 2. Information Title Authorize Contract for Professional Architectural Services and Adopt Reimbursement Resolution #14-08-156 for Fire Station #2 Project #14-30 Purpose/Background: PURPOSE The purpose of this case is to (1) formally authorize a contract for professional services with BKV Group to Provide Architectural Services for the new Fire Station #2, (2) authorize completion of final design and bid documents by BKV Group, and (3) adopt the attached reimbursement resolution for Fire Station #2 project costs. BACKGROUND (General): The City of Ramsey's Fire Department currently operates Fire Station #2 from the City's "Old Municipal Center" site. The existing location of Fire Station #2 has been identified as a non-feasible/ineffective long term solution for Fire Station #2; and the City's overall fire protection/public safety needs. As a result, beginning in 2006, the City shifted attention to the property located at 5650 Alpine Drive to become the long-term home for Fire Station #2. Listed below is a detailed outline of the process previously undergone and projected for a new Fire Station #2. BACKGROUND (Process): 1. Space Needs Analysis - August 2006 The purpose of this step was to answer a number of questions regarding the existing Fire Station #2 site; and to identify Fire Department space needs. For example, does the existing old municipal center site work for Fire Station #2? Can we renovate the old municipal center building? Should we demolish and rebuild a new fire station? Attached is a Fire Station #2 Feasibility Report and Space Needs Analysis for the old municipal center site (existing location of Fire Station #2). This work was completed by BKV Group. In 2006, it was determined, utilizing the existing municipal center site was not a feasible or practical long term solution. At that time, a new Fire Station #2 site was identified and proposed--5650 Alpine Drive NW (just northeast of the old municipal center site). 2.Surplus City Owned Property --Summer 2012 In 2012, the City Council identified the old municipal center site surplus City owned property; and provided Staff with direction to identify opportunities to return this property back to the private sector. As part of that discussion, the current location of Fire Station #2 was identified as a factor in the future development of the old municipal center site. In order to allow for future development of the old municipal center site, a new location for Fire Station #2 would need to be planned/prepared in order to effectively react to future development. NOTE: the process to develop site plans, architectural plans, bid documents, award a bid, and attain government approvals for a new Fire Station #2 could span several months to a year. RECENT UPDATE: In June of 2014, the City Council provided Staff with direction to market the old municipal center site for a single family residential development. Staff is bringing forward a case to list the old municipal center site on August 11 with CBRE, the City's preferred real estate broker. 3.Preliminary Design Stage --November 2013 ($19,000) The purpose of this stage is to develop schematic designs of what Fire Station #2 could look like (often referred to as preliminary design). The outcome of this stage is preliminary architectural designs and preliminary site plan