Agenda - Council - 08/11/2014 - Laserfiche WebLink

Home

documents. Additionally, a preliminary project budget is developed. This work was authorized by the Council on November 26, 2013. Attached are results developed by BKV Group. Construction costs were estimated at $3,230,000 and soft costs are estimated at $509,500 ($3,739,500 sub total). If the City bonded for this project, the total bond issue would be estimated just above $4M (total estimated project costs). 4. Final Design & Specifications —August 2014 ($128,000) The purpose of this stage is to develop final site plans, architectural plans, civil plans, landscaping plans, electric/mechanical plans, construction specifications and bid documents. By completing this step, the City would be in position to move forward with constructing Fire Station #2 in a quick and effective manner. Value exists in completing this step now, rather waiting for a development proposal/purchase agreement to be presented to the City Council for the old municipal center site (timing purposes). This work does have a shelf life of approximately five years. This work will need to be completed in order to construct a new Fire Station #2. Unless the Council was not interested in pursuing a new Fire Station #2 in the next 1-5 years altogether, Staff would recommend this step be completed. The purpose of this case is to authorize this step to be completed by BKV Group. Please see staff recommendation for details. 5. Bidding & Bid Award ($9,000) The purpose of this stage is to bid and potentially award the proposed construction project to a general contractor. Staff would recommend the City Council have a detailed/formal policy discussion regarding this project before this step is completed. This would entail a detailed review of the project budget and the proposed funding source (bonding). The outcome of said discussion would be consensus support for construction of a new Fire Station #2, or not. Bidding and bid award could be completed this fall/winter (which would allow spring construction and occupancy in the fall of 2015) or it could be done at a later date (for example, when a purchase agreement is signed for the old municipal center site). 6. Construction Administration ($34,000) Upon awarding a bid to a general contractor, BKV Group will administer the construction process in conjunction with a general contractor. This stage of the process is execution/construction. FIRE STATION #1 VS. FIRE STATION #2 At the July 22 Council worksession meeting, Staff was asked to provide a comparison of Fire Station #1 and the proposed Fire Station #2. Attached to this case is a comparison overview. Fire Chief Kapler, Police Chief Way and BKV Group President Schwartzmen will be available to provide details. Notification: NA Observations/Alternatives: ALTERNATIVES 1. Approve the proposed contract for architectural services and authorize final design. Please see "Staff Recommendation" section of this case for a details. 2. Don't approve the proposed contract for architectural services and don't authorize final design. The Council does have the ability to withdraw/delay/amend the proposed project. If the Council wished to significantly amend the proposed process, such action could delay the proposed project to be completed from 2015 to 2016. If a major amendment was suggested, or additional information was needed before moving forward, Staff would recommend this case be brought back for a detailed discussion. Below are potential alternatives: • Don't move forward with relocating Fire Station #2 altogether • Wait to complete final design until a later date • Complete a formal RFP for architectural services • Consider a new design or location for Fire Station #2 • Request additional information/research