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Purpose <br />Inform and provide direction to all users regarding appropriate usage and management of <br />the City's IT systems and resources. All users must be authorized to use City IT systems by <br />their Department Headd oprv9,wi t Lncl, supervisor, or IT. <br />Auditing <br />The cityCity of Ramsey reserves the right to monitor and audit use of its IT systems at any <br />time without the user's consent. An audit may result in the removal of hardware and/or <br />software not compliant with this policy, revocation of permission to use the City's IT systems, <br />employee discipline, up to and including immediate termination, and/or criminal charges, <br />dependine on the nature of the violation. <br />Reporting <br />Users should notify their immediate supervisor, the IT Manager, Human Resources, or the <br />City <br />Administrator or any member of management upon learning of violations of this policy. <br />Expectation of Privacy <br />As discussed above, all City owned equipment and Information Technology Systems, <br />including e-mail, are City property and subiect to inspection by the City at any time, without <br />notice, and for any reason or no reason at all. Users should have no expectation of privacy. <br />In additions—gm-cm.-1,N gcncy, the City is subjectito the Minnesota Government Data <br />Practices Act and other laws governing the collection. storage. use. andie disclosure of <br />datalaw3. All files and documents, including personalmessages and internetlntornot logs, <br />created, received collected, or Generated by City employees or using the City's Information <br />Technology Systems are subiect to those laws aro owned by the City andmay be disclosed <br />in certain circumstances without the permission of the employee or userbret c� vocc <br />rccord3 rcquc3t3 undcr law. U3cr3-shereld-hallo no ortp,,. .iirx, r`privacy. <br />Violation of Policy <br />Violations of this policy will be addressed consistent with the City's Personnel Policy or <br />union contract and may include discipline up to and including immediate termination... <br />revocation of permission to use the City's IT systems, and/or criminal charges, <br />depending on the nature of the violationtarxtilawtioll. <br />Hardware and Software Acquisition <br />The IT Manager must approve all hardware and software prior to acquisition to ensure <br />consistency with the design and architecture of the City's IT network. Users are prohibited <br />from installing, downloading, or acquiring hardware and software, including product <br />demonstrations, without prior approval from the IT Manager. Software applications not <br />required for official City business are strictly prohibited. <br />Installation, Downloads, and Configuration <br />22IPago <br />Formatted: Not Expanded by / Condensed by <br />- - 1 Formatted: Line spacing: single <br />- 1 Formatted: Not Expanded by / Condensed by <br />- 1 Formatted: Not Expanded by / Condensed by <br />1 Formatted: Not Expanded by / Condensed by <br />- 1 Formatted: Not Expanded by / Condensed by <br />Formatted: Font: 12 pt <br />Formatted: Footer, Line spacing: single <br />J <br />1 <br />