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No user will be allowed to manipulate hardware and software standard configurations. The <br />IT Manager must be contacted for hardware and software support. No user should change <br />the computer setup or configuration files. Customizing a computer should be limited to <br />items including City -owned software such as wallpaper, screen savers, icons, toolbars and <br />colors. Users are prohibited from downloading, or installing any software including <br />personal, through the Internet, e-mail, and/or vendor demonstrations without prior approval <br />from the IT Department. In order to maintain optimal functioning, users are encouraged to <br />accept updates to currently authorized programs such as Adobe Acrobat and other <br />previously installed software. <br />Licensing <br />To ensure license compliancy all software must be purchased by and licensed to the City. <br />O Development: Any software programs (i.e. custom designed Microsoft Access databases, <br />etc.) developed for use by the City becomes the property of the City. Software programs <br />may not be sold or distributed without prior approval. <br />O Home: City -owned software may not be loaded on non -City owned equipment unless <br />there is prior approval of Department Headdap had and IT Manager. <br />O Copyright Laws: City users are required to abide by software and documentation <br />copyright laws and licensing agreements. Question about the legality of the software and <br />documentation should be directed to the IT Manager. At no time should any users make <br />copies of City -owned software and documentation. To prove legal ownership of software, <br />the City must have the original media and manuals stored on City property. The IT <br />Manager will periodically check for software that may be in violation of the above <br />policy. <br />Data Management and Protection <br />Formatted: Font: (Default) Times New Roman <br />Formatted: Font: (Default) Times New Roman <br />l Formatted: Font: (Default) Times New Roman <br />O Under the provisions of the Minnesota Data Practices Act, all data stored on computer Formatted: Font: (Default) Times New Roman <br />media owned, leased or rented by the City is considered to be owned by the City and for <br />tho most part is nun privtti/pribli.., including infurinetiuti aturod on local hard drives. <br />Data is subject to the Minnesota Data Practices Act, which Governs and its use and <br />dissemination and is consirtaist with tha classification. All Off tha Mit a eta <br />Ds& AitucMisas Act. Thia data is also subject to review and investigation at the discretion <br />of the City Administrator, Department Headsficix leads, IT Manager, and/or law <br />enforcement. The City Clerk should be contacted with questions regarding the <br />classification of public and private data. <br />,❑ Data Ownership: All information developed or introduced to a City technology system , - ( Formatted: Font: (Default) Times New Roman <br />by a user in conjunction with employment with the City is the property of the City. <br />,❑ Data Storage: All City data must be saved to a network drive on a City server. ( Formatted: Font: (Default) Times New Roman <br />O Data Deletion: Users are responsible for deleting outdated files that are no longer needed - ( Formatted: Font: (Default) Times New Roman <br />for compliance withal: of the City Records Retention Schedule; this includes Formatted: Font: 12 pt J <br />Formatted: Footer, Line spacing: single <br />221Pago <br />