Agenda - Council Work Session - 07/22/2014

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For the purpose of accumulating additional sick leave, an employee using earned vacation leave, sick leave, compensatory time off, or paid holidays is considered to be working. At the discretion of the Department Headdopartmont head, an employee may use accrued sick leave during the probationary period. After the end of the probationary period, an employee is entitled to use sick leave accrued from the start of the probationary period. Sick Leave Accrual Rates,_ Every probationary and regular employee is entitled to earn sick leave with pay at the rate of 1 day (based on an 8-hour day) for each calendar month of full-time service or major fraction thereof. Sick leave may be banked to a maximum of 120 days (960 hours)..- Unused sick leave in excess of 120 days (960 hours) at the end of a calendar year (December 31st) shall be converted to vacation at a rate of one hour of vacation for each two hours of sick leave. subiect to the maximum amount of accrued vacation leave provided in this policy. - Regular part-time employees are eligible to earn sick leave in proportion to that earned by regular full-time employees based on the number of hours worked. Sick leave will count toward total budgeted work hours for the year. Sick Leave for Wellness (Non -union and AFSCME Employees Only) - - 1 Formatted: Left, Indent: First line: 0" J - - 1 Formatted: Left J 'Formatted: Font: Bold, Not Italic 1 4 Formatted: Font: Bold, Not Italic i Formatted: Font: Times New Roman Formatted: Font: Bold Use of Sick Leave for Wellness Activities: Employees who have been employed with the cityCity of Ramsey for at least five (5) years and who have accrued a minimum sick leave balance of 300 hours will be allowed to use up to 24 hours of sick leave annually for cash payment for approved wellness activities, described below. - -1 Formatted: Indent: Left: 0", First line: 0", Tab stops: Not at 1.2" Sick leave used for wellness activities will be paid according to the City's sick leave severance schedule based on the employee's years of service and wage at the time the request for payment is made. For oxampla) 11n arrrp'1eyea with tarn years of service who airn par hour is eligible to receive 7.92 hours of aich 11N\'1 Ai a Mil of Of purloin for spyravii activities. The City's severance schedule at the time of this writing is as follows: 33% after five years of service; 35% after 15 years of service; 37% after 20 years of service; and 40% after 25 years of service. w: I Effect to Sick Lcas•c Accretala Payments othor than to do_`_-_ 1 _ »Y _ /_ :. kl 1 : I r1 l_ ra_:w_ t ;k_ :aal.'_uye - Once the - -1 Formatted: Tab stops: Not at benefit is received it is non -reversible and the employee's sick leave accrual will be reduced by the number of hours claimed and/or approved. Income Taxes and Effect to Sick Leave Accruals Payments other than to deferred comnensation will be taxable income to the employee and subiect to all applicable taxation requirements. Required Documentation Requests for using sick leave for wellness activitiesClaims will be accepted twice annually, from June 1-15 and December 1-15. Such requests -as 4 will be processed in July and December, respectively, unless otherwise indicated. An activity for which payment is requested must have 221Pago Formatted: Font: 12 pt 1.2" 4 Formatted: Footer, Line spacing: single