Agenda - Council Work Session - 07/22/2014

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All reeular City employees are eligible to narticinate. however it is the exge1,tAi9rt of the ci xof _ - - ( Formatted: Font: Bold Ramsey that new hires come to the City fully qualified for their position. Therefore training beyond incidental levels shall not be provided durine an emnlovee's first year of service_ Completion of additional education is not a basis for reuuestine a salary increase. Courses should be taken outside of work hours; however, when unavoidable courses may be taken durine the work day with prior approval from the Department Head Employees wishine to utilize the Citv's tuition reimbursement funds must: 1) submit a reauest via a "Pre -Approval for Tuition Reimbursement" form prior to registration of classes; this process should be completed prior to the applicable annual budget process, and 2) submit a reimbursement reauest form after successful completion of classes: employees should be aware of the followine kev points • Employees participating in a job -related Bachelor's Degree program at an accredited college or university or post -secondary classes at accredited colleges, universities, and vocational/technical institutes can apply for City reimbursement for 50% of the cost of tuition, books and laboratory fees. Any other fees, including fees for supplies, transportation, student activity fees, late registration fees, school entrance fees, and graduation fees are not eligible for reimbursement. • In order to be eligible for reimbursement, the degree program or classes must be deemed by the Department Head, City Administrator, and Human Resources Manager to be job -related and a benefit to the employer before the employee registers for the class. • Reimbursement will only be made upon receipt of a "C-B" or better for the course. • Reimbursement will also be made when employees elect to take classes on a Pass / Fail or Credit / No Credit basis. subiect to receipt of successful completion. • Employees seeking reimbursement must present a paid fee statement and grade transcript in order to receive reimbursement. • Reimbursement for classes taken at private institutions shall not exceed the tuition charged by tho Minnesota State Colleees and UniversitiesUnivorsity system. • Reimbursements are on a first come, first served basis and shall not exceed the department budget. • In the event a department receives reimbursement requests that exceed its budget allocation for education reimbursement, the Department Head and City Administrator shall have the discretiondotormino how to apportion the available funds, including the discretion to refuse reimbursement. • The \Rw P_cz,�mecs Manag w1 p-mob ata a forms for rcqucstinb pp xd of class oligillility prior to rogiotriitioi wxit forms requesting r.u1&II/ ..111ant after successful completion of classes. • In the event an employee leaves the Citv's emnlovmentCity, any reimbursement for education received during the 12 months prior to leaving must be returned to the City. • Reimbursements will be made through payroll as either a non-taxable reimbursement or taxable reimbursement: contineent upon current IRS euidelines. Adopted May 13, 1997' raviai I £apt 7, 2001; Revised March 6, 2006 22IPago - - Formatted: Font: Not Bold Formatted: Font: Arial, 16 pt Formatted: Font: 12 pt Formatted: Footer, Line spacing: single