Agenda - Council - 10/14/2014 - Laserfiche WebLink

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lour 1111.1siion: To work together to reiposibty grow our community, and to provide quality, coat -effective, and efficient government ierrlcas. CC Regular Session Meeting Date: 10/14/2014 Submitted For: Patrick Brama, Administrative Services By: Patrick Brama, Administrative Services 4. 8. Information Title: Adopt Resolution #14-10-212 Rejecting Bids and not Award Contract for Improvement Project #14-28, Ramsey Municipal Parking Ramp Purpose/Background: Purpose: (1) The purpose of this case is to reject bids and not award a contract for Improvement Project #14-28, Parking Ramp Improvement Project; new garage space. The number of responses where low, and bids came in high. Attached is a Resolution to officially adopt this action. (2) The purpose of this case is to authorize a second round of bidding for Improvement Project #14-28. Recommended bid letting timeframe is February 2015. Background (case): This case was last discussed by the City Council on August 11. At the August 11 regular City Council meeting, Staff received direction to let bids. Background (project) For details, see attached case write-up and minutes from the February Council meeting. In summary, the proposed garage would be located on the first floor, east side, of the Ramsey Municipal Parking Ramp and would enclose 14 existing parking stalls. The proposed garage would provide heated space, with overhead door access, for the storage of building maintenance equipment, some public works equipment, some police equipment, City staff vehicles (engineering, admin, building, maintenance, etc.) and event supplies. At this point, other existing storage storage options are either at capacity/ inefficient/or short-term. This project is being managed by LSA Design. Background (bid process): Attached are case write-ups and meeting minutes from each step in the process design and bid this project (preliminary design in February, final design in May and bid letting in August). On September 17th, bids were publicly opened, read aloud, and checked for errors and omissions. A total of two bids were received and found to comply with the advertisement for bids. Bid prices were not favorable and ranged from 1.82 to 2.3 times higher than the LSA Engineer's estimate for construction costs; which was $193,930. A tabulation of the bid results is included below. BIDDING CONTRACTOR I TOTAL BID Sheehy Construction Company I $452,300 Derau Construction I $354,300