Minutes - Council - 01/13/2004 - Laserfiche WebLink

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reasons cited above, nearly ail-surrounding communities City Hall office hours are 8:00 a.m. to 4:30 p.m. Given the availability of fax, e-mail, and intemet, there are numerous ways for residents to access government information without visiting City Hall during office hours. City staff would certainly continue to be flexible in meeting the needs of residents, developers, and contractors if they needed to meet with staff outside of regular office hours. Staff has searched minutes and other City documents regarding when the current office hours were established, however staff has not been able to find any evidence of a Council action or discussion of the issue. Members of staff who have been employed by the City since the late 80's recall that these office hours may have been established during the early 90's. With Council approval, staff would propose~ to make the change effective January 26, 2004. Staff would provide information via the website, QCTV, postings at City Hall, and voice mail regarding the change in office hours. Mayor Gamec noted that staff has researched the closing times of other cities and most close at 4:30 p.m. Councilmember Cook inquired if there was any consideration given to changing the office hours 8:30 a.m. to 5:00 p.m. Community Development Director Frolik replied that that would be a problem in the building department. Mayor Gamec noted that the busiest time at City Hall is in the morning. The last hour is typically very quiet. Councihnember Elvig stated that he wanted it noted that City staff works a lot of hours regardless of what the actual office hours. Mayor Gamec recommended that the change be made effective February 1, 2004. Motion by Councilmember Elvig, seconded by Councilmember Kurak, to adopt Resolution #04- 01-009 changing City Hall office hours to 8:00 a.m. to 4:30 p.m. Motion carried. Voting Yes: Mayor Gamec, and Councilmembers Elvig, Kurak, Cook, Pearson, and Strommen. Voting No: None. Absent: CouncilmemberZimmerman. Mayor Gamec recessed the regular City Council meeting at 8:49 p.m. Mayor Gamec called the regular meeting of the City Council back to order at 9:03 p.m. Case #6: Amendment of Development Agreement for Evergreen Point Townhomes Second Addition Assistant Director of Public Works Olson stated that an issue has arisen regarding Evergreen Point Townhomes Second Addition ("Evergreen"). The development agreement for this plat requires the developer to construct a temporary cul-de-sac at the westerly terminus of 154th Lane within the Plat, :pending installation of 154th Lane within the adjacent Sunflower Ridge plat. The developer of Evergreen Point has commenced construction of townhomes within an area of City Council/January 13, 2004 Page 16 of 24