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Subd. 1. Regular and Special Meetings. Regular meetings of boards and commissiogs shall be held at least once a month with a date and time determined by the Board or Commission,. SPecial Board and Commission meetings may be called by the chairperson, vice chairperson or ~ny two members of the Board or Commission as deemed necessary. Subd. 2. Open Meetings, Meeting Minutes and Expenditures. All meetings shall ,.be public meetings and open to the public. The Board or Commission shall follow Robert's Rulesr~f Order for the transaction of business and shall keep a record of its resolutions, transactions, aad findings, which record shall be a public record. Said record shall be transmitted to the City Council .for its review on a monthly basis. On or before January first of each year, the Board or Com~ssion shall submit to the City Council a report of its work during the preceding year. Expenth~ures of the Board or Comnuss~on shall be within amounts appropriated for that purpose by the City Council. Subd. '3. Order of Business. Each meeting of the Board or Commission shall convene a~ the time and place appointed therefore. Board and Commission business shall be conducted in the following order. a. Call to order; b. Citizen input; c. Approve agenda; d. Public hearings; e. Consent agenda; f. Board or Commission business; g. Board or Commission input; and h. Adjourn. Subd. 4 Amendment of Order of Business. The order of business may be varied~by the presiding officer or upon Board or Commission motion, but all public hearings shall ~ held at the time specified in the notice of heating. ~ubd. 5. Agendas,. An agenda of business for each regular meeting shall be prepared by the Clerk or the Clerk s designated representative and filed in the office of the Clerk not later than flue days prior to the meeting. The agenda shall be prepared in accordance with the order of business and copies thereof shall be delivered to each Board or Commission member as far in advance ~bf the meeting as time for preparation will permit. No item of business shall be considered unloss it appears on the agenda for the meeting, but the commission or board may, in its discretion, consider matters not appearing. 2.03.04 Chairperson and Vice Chairperson. Subd. 1. Election. Each Board or Commission shall elect annually a chairperson and vice chairperson from its appointed members. The person so elected shall serve for one year te.~trns. The Board or Commission may create and fill such other office as it may determine and ¢reate sub-committees as it deems necessary to accomplish its purpose. Subd. 2. Chairperson Duties. A chairperson shall be selected annually by a majority vote o!~ the Board or Commission and may be removed by a majority vote of the Board or Commission The :Chairperson shall have the following responsibilities in addition to those otherwise described ~n th~s secnon: