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c. p oinl Acting Administrator Miss Ashley ~pla~ined she was designated as Acting Administrator by the last Council and has acted in that'clhpaditv since Mr. Hartlev left. She said she is comfortable continuing in that role unul an Intenna Adnumsn'ator is hired. 'She has been signing all documents since Mr. Hartley left. Morion by Cquncllmember C~ch and seconded by Councilmember Hardin to appoint Sandra Ashley as Aen~g Administrator. Motion carrie~. Voting Yes: Mayor Gilbertson, Councilmembers Cich, Hardin, Beyer and Peterson. VOt!ng No: None. 2. 'Confid, ent~ality of Privileged Information Councilmemb~r P~terson cautioned that both Council and Staff need to act professionally and be careful in w}ia~is shid, to maintain confidentiality where needed, to give information accurately to prevent false rjimofs, and to act openly and legally He noted the Work Rules already in place as presented in th( agenda packet, In further dilg~ussiOn, Staff pointed out the problems they saw of gossiping, spreading rumors, and poor attitudes ~ith very little guidance or direction, which is detrimental to the City. Ms. McAloney~ asl{ed if the Work Rules need to be changed. Once the rules are to the Council's satisfaction, ;sl~e suggested a copy be given to all employees and signed that the2,, have been read with the understanding that they will be enforced. Mayor Gilbert~on Stated he is open to whatever anyone has to say to him, preferrina that to having rumors spread ~hi0h ~eatly exaggerate the truth. ~ ~ Miss Ashley fe~lt it is important that the Council communicate to the Staff that this is a new era and that they wiltb~ expected to adhere to the Work Rules. In further disCuss;on, Police Chief Auspos suggested the Work Rules are qmte vague and ambiguous ar~d that the real key lies with the Administrator. The problems should be dealt with quickly as thgy!occilr in each D,e, partment, with the supervisors taking the responsibility of "taking the violator i~ theiwoodshed! ' He felt the Work Rules should become more in the way of guidelines tolf6.11oW and that the), should be amended to be more realistic so the), aren't violated by just being a hu.Man ~being. Councilmemb~r Pe,terson hoped that both the Council and Staff adopt a policy of interacting in a professional ;v4~a',,, both publicly and privately. He wanted to see somethina in the Work Rules which reflects ~ ~ollcv of not acimonishina St~ff or other Councilmembers in l~ublic. Ms. McAlone~ sta(ed she would discuss Work Rules with the Department Heads. then with the Personnel C°~mitt~e, and bring recommendations to the Council for their consideration. Council aareed. Git3' Council ,' January 12, 1991 Page ; of 13