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3, Reporting Relalionships and Organizational Chart The Cit.,,, of Ramsey Organizational Chart was discussed. Councilmember Bever suggested a change in the Administrative Services section of the chm't. She felt the Administrative Coordinator position should be changed to Deputy City Clerk and added as another arm to tile Cily Administrator. The Finance Officer is normally the head of only the Finance Department. She also felt that there should be someone as head of the Sewer and Water Departments. Mr. Jankowski stated he will be looking at the Public Works Department organization further, especially since the City will be taking over the responsibilities that have been handled by Hakanson Anderson Associates, Inc. in the past. He is also considering appointing Mark Boos to be the liaison with the Park and Recreation Commission. Mr. Boos would report directly to him and would be taking on more of the administrative functions relating to parks. However, that will take time away from his normal Public Works functions and those hours on the job will have to be replaced by someone else. Council a~eed that the Organizational Chart should be reviewed by tile Personnel Committee with consideration given to Councitmember Beyer's suggestion of separating the Finance Department, the Administrative Coordinator and Personnel Coordinator positions. It was noted that until an interim City Administrator is hired, Miss Ashley will continue in her capacity as Acting Administrator per the motion made previously in the meeting. Ms. Ott informed the Council that Miss Ashley has been a big help as a mentor to both Ms. McAloney and herself. Council did not dispute the good work done by Miss Ashley, stating the proposed change is not meant to reflect negatively on her, but is an attempt to make the functions of the office more administratively correct. 4. Staffing Levels - Position Vacancies a. Data Entry Clerk Position Vacancy Councilmember Peterson noted the Personnel Committee put a hold on any new staffing until after the first of the year because of budget concerns. Several other Councilmembers felt caution should be taken in expending funds until at least May or June because of impending cutbacks from the State during this legislative session. Miss Ashley noted the Data Entry Clerk position was funded in the budget and is desperately needed. They have been working with part-time help in that position since October, but it is not yen, effective because of the time it takes for training. She personally has been doing some of the data entry work, but'is no longer willing to do it. Ms. McAloney also noted that with the City taking on additional engineering duties, a full-time person is needed. Because the position is funded and because it was felt that it is not the best use of personnel to have Miss Ashier doing data entry work, there was Council consensus to fill this position. Motion by Councilmember Peterson and seconded by Councilmember Hardin ~o advertise the position of Data Entry Clerk for the Finance Department. Git3' Council / January 12. 1991 Page 6 of 13