Agenda - Public Works Committee - 01/20/2015

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Attached are updated plan sheets showing the 36-foot wide design for Jarvis Street. The new total estimated cost -share for the City of Ramsey of $920,305.50.is $50,376 less than the amount previously discussed with the Public Works Committee when the Committee recommended Council approval of the project. Since then, staff has been waiting for further direction from Elk River before presenting the project to the City Council for consideration of approval. In 2014 City of Ramsey staff rated this section of Jarvis Street with a PASER rating of 2 which warrants a total reconstruction. While this is not the worst street in the City of Ramsey, it certainly ranks quite close and as such is included in the City's 5-year CIP for street reconstruction projects. Though the adjacent property uses are very different on either side of the shared section of Jarvis Street, with industrial properties in Elk River and residential properties in Ramsey, Jarvis Street is designated as a Municipal State Aid Street by both cities and as such must be reconstructed to State Aid standards as proposed by Elk River. Reconstructing this section of Jarvis Street at the same time as the reconstruction of Andie Street and/or 164th Lane in 2016 and/or 2017 as shown in the current CIP would not be a good option as access to 164th Lane would be required from Jarvis Street from time to time. Therefore, reconstructing Jarvis Street in 2015 fits well with our scheduled road reconstruction projects. Funding Source: Based on Elk River's estimated cost -share information attached, the City of Ramsey's share of the project costs, estimated at 50%, equals $920,305.50. As previously noted, the City of Elk River is agreeable to paying for the City of Ramsey's share of the costs up -front with an interest -free payback period of 3-years. The proposed funding sources for this work include a mix of State Aid funds and road reconstruction bond funds which would be used to pay the City of Elk River back over a 3-year period from 2016 to 2018. This project is not included in the City's 5-year Street Maintenance Program. Recommendation: Due to the mutual benefits provided by this project, and the ability to pay the costs back interest -free over a 3 year term, Staff recommends that the Public Works Committee recommend City Council approval of Elk River's revised cost -share proposal. Action: Motion recommending City Council approval or denial of the City of Elk River's revised cost -share proposal. Elk River Proposal Ltr 102814 Elk River CCcase w Feas Rpt Updated Ramsey Cost -Share Estimate Updated Jarvis St Plan and Profile Attachments Form Review Inbox Reviewed By Date Grant Riemer Grant Riemer 01/15/2015 03:21 PM Kurt Ulrich MaryJo Warner 01/15/2015 03:50 PM Form Started By: Bruce Westby Started On: 01/12/2015 03:51 PM Final Approval Date: 01/15/2015