Agenda - Council - 02/11/1992 - Laserfiche WebLink

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Additional Information for Caee #4 · UTILIZATION OF CITY VEHICLES TO be dtstrll3uted at the Budget Committee Meeting of January 28, 1992 By: Sandra Ashley Helllng, Finance Officer Additional Background Information: Since this case was writien, additional information has been received. City Vehicle #705 (t986 Ford LTD Crown Victoria) is assigned to the Fire Department. Dave Griffin, Fire Chiel, has advised he uses this vehicle to drive back and lorth from his home to his place of employment and for City business related travel (seminars, meetings, etc.). Our Fire Chief respo,~ds (from his office or home) directly to fire call locations in this vehicle and further advises the vehicle is not used outside the City limits except for City business related travel. I contacted Peter Tritz, League of Minnesota Cities Insurance Trust, and asked if there are any coverage limitations or liability issues that might come into play in authorizing an employee use of a City vehicle for travel to/lrom work, etc. Basically, Mr. Tritz stated the coverage follows the vehicle. As 10ng as the City has authorized the employee's personal use, the City's coverage is in effect. However, since t~is question has come up several times recently, he will have one of the researchers review their files for guidelines, claims and/or general information. They will get back to me if this review results in suggestions or recommendations. Mr. Tritz did caution that the IRS may view such travel to/from work authorization as a fringe benefit to the individual. Review Checklist: City Administrator Finance Officer BC: 01/28/92 Copies also distributed to: City Engineer Police Chief Public Works Supervisor Fire Chief Personnel Coordinator Administrative Coordinator ! I I I I I I I I I