10/06/92 Special Meeting - Laserfiche WebLink

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It is my understanding that the Personnel Committee has asked the Budget Committee to review the proposed 1993 budget as to funds available for filling this existing position. Observations: As we have not had temporary assistance during the three months of position vacancy, Mary has worked as back-up in special assessments and has input fixed asset changes. She has also performed many of the tasks of utility billing clerk; but as we expect to contract out for utility services in the near term, no additional hours are requested for this function. I have input budget information and that required for periodic reporting functions, and am currently working input and summaries required for the City's special assessment hearings. Identification and sorting work on the older capital improvement funds, and requests for reimbursement of excise taxes and gopher feet have been set aside for higher priority items. As with all things, there is an opportunity cost to the time Mary and I spend in the functions normally performed by others. At this time of the year we should have started preparing for our year-end requirements; no work has been done in this regard. As Jennifer, our part-time accountant, is expecting a child in April of next year, and will most likely be on leave during the first quarter of 1993, as much preparatory work as possible should be done in advance of the new year. Staff Recommendation: During the 1993 budget workshop sessions, it was the recommendation of our City Administrator that this vacant position be filled and funded as half-time in the Finance Office and half-time in Administrative Services. The duties for both department assignments are deemed consistent with a salary grade 7. Budget Committee Action: Recommend/not recommend to Council that staff be authorized to post the position opening and interview for filling the existing position of the Accounting Technician with position assignment allocated 50% to the Finance Office and 50% to Administrative Services. or Recommend/not recommend to Council that staff be authorized to solicit and interview for filling the existing position of the Accounting Technician with a regular half-time position in the Finance Office. Review Checklist: City Administrator Finance Officer Administrative Coordinator Copies also distributed to: Personnel Coordinator Senior Accountant BC: 10/06/92