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Backgroun~: POLICE DEPARTMENT BUDGET AMENDMENTS Sandra Ashley Helling, Finance Officer Case %3 The 1992 ~dop'~ted Budget funded overtime and standby time in the Police Department lat ~ total of $10,400. At the completion of the first 45 weeks or 89% of the~yea~, the Police Department overtime and standby expenditures are at 106% of~heifull year budget or $11,061. Continued overtime at the average 92 weekly ~at~f experienced so far of $246 would result in an annual 92 cost of $12,792 ior!budget shortfall in the amount of $2,392, plus employer payroll costs. ~ ~ ~r In addit~oh, recently an error was discovered in the State of M~nnesota's billings f~r C~DN Operations Charges. This error was made by the State, but it has budgetary implications to our city for 1992 and 1993 as the budget request wa~ b~sed on the billings previously received from the State. CJDN expenditur~s fgr 1992 will exceed budget by $940, and 1993 costs will total $2,880 as. ~om~ared to the proposed budget of $960 or a shortfall of $1,920 for the Ye~k 6~ 1993. Attached: i I Request fo~ Budget Amendment (for CJDN Operation Charges) from Mike Auspos, Police Ch~e~il Observa~i~ns :~ It is possible}the Police Department's total 1992 expenditures will be under budget in fan ~mount to fund the budget shortfalls in overtime and CJDN operation ~ha~ges. In all probability it will be mid-February (due to accruals) ~fo~e the total amounts will be know. The PropoSed ~993 budget includes police department overtime and standby funding in!ithe! amount of $9,360 and Holiday buy-back at $7,733. As Holiday buy-back i~fu~ded at 50% of the potential expense (depending upon how many officers =h~os~ this option), and most of our officers have not elected this opiton, it lis. lpossible some of these dollars would be available to fund a shortfall ~ 1'9~93 overtime funding. Staff Re~,mm ndation: As we wilI ~ot Iknow the full year budget status for 1992 for approximately 2- 1/2 months,i itlis recommended an amendment, if necessary, be prepared after the resUltsiar~ in. Staff will~ ne~ed to closely review the Proposed 1993 budget and make additional ,k. ec~ ~o~mendations to the Budget Committee at a future meeting. Budget C~?i~.e Action: None - for %nfOlrmation only Reviewed City Admlni~tra~or Finance Off~cez BC: 11/23/92 [ Copies distributed to: Police Chief Senior Accountant Personnel Coordinator