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Subd. 1. Regular and Special Meelings. Regular meetings of boards <br />and commissions shall be held at least once a month with a date and time detem'tined by the Board <br />or Commission. Special Board and Commission meetings may be called by the chairperson, ',,ice <br />chairperson or any two members of the Board or Commission as deemed necessary. <br /> <br /> Subd. 2. Open Meeiings, Meeting Minutes and Expenditures. All <br />meetings shall be public meetings and open to the public. The Board or Commission shall follow <br />Robert's Rules of Order for the transaction of business and shall keep a record of its resolutions, <br />transactions, and findings, which record shall be a public record. Said record shah be transmitted <br />to the City Council for its review on a monthly basis. On or before January first of each >,ear, the <br />Board or Commission shall submit to the City Council a report of its work during the. preceding <br />year. Expenditures of the Board or Commission shall be within amounts appropriated for that <br />purpose by the Cily Council. <br /> <br /> Subd. 3. Order of Business. Each meeting of the Board or Commission <br />shall convene at the time and place appointed therefore. Board and Commission business shall be <br />conducted in the following order. <br /> <br /> a. Call to order; <br /> <br /> b. Citizen input; <br /> <br /> c. Approve agenda; <br /> <br /> d. Public hearings; <br /> <br /> e. Consent agenda; <br /> <br /> f. Board or Commission business; <br /> <br /> o Board or Commission input; and <br /> ~,. <br /> <br /> h. Adjourn. <br /> <br /> Subd. 4 Amendment of Order of Business. The order of business <br />ma), be varied by the presiding officer or upon Board or Commission motion, but all public <br />hearings shall be held at the time specified in the notice of hearing. <br /> <br /> Subd. 5. Agendas. An agenda of business for each regular meeting shall <br />be prepared by the Clerk or the Clerk's designated representative and filed in the office of the Clerk <br />not later than five days prior to the meeting. The agenda shall be prepared in accordance with the <br />order of business and copies thereof shall be delivered to each Board or Commission member as <br />far in advance of the meeting as time for preparation will permit. No item of business shall be <br />considered unless it appears on the agenda for the meeting, but the commission or board ma:,,, in <br />its discretion, consider matters not appearing. <br /> <br />2.03.04 Chairperson and Vice Chairperson. <br /> <br /> Subd. 1. Election. Each Board or Commission shall elect annually a <br />chairperson and vice chairperson from its appointed members. The person so elected shall se~.,e <br />for one .',,ear terms. The Board or Commission may create and fill such other office as it may <br />determine and create sub-committees as it deems necessar'v to accomplish its purpose. <br /> <br /> Subd. 2. Chairperson Duties. A chairperson shall be selected annually by a <br />majority vote of the Board or Commission and ma.-,, be removed by a majority vote of the Board or <br />Commission. The Chairperson shall have the following responsibilities in addition to those <br />otherwise described in this section' <br /> <br /> <br />