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Subd. I, Regular and Special Meelings. Regular meetings of boards <br />and commissions shall be held at least once. a month with a date and time determined by the Board <br />or Commission. Special Board and Commission meetings may be called by the chairperson, vice <br />chairperson or any w,'o members of the Board or Commission as deemed necessaD'. <br /> <br /> Subd. 2. ()pen ,M eel inl2s, Meeling Minules and Expendilures. Ail <br />meetings shall br public meetings and open lo the public. Ti~e Board or Con'mussion shall follow <br />Robert's Rules of Order for the transaction of business and .,;hall keep a record of its resolutions, <br />transactions, and findings, which record shall be a public record. Said record shall be transn'lilted <br />io the City Council for ils review on a monthly basis. On or before January firsl of ~ach },car, the <br />Board or Commission shall submit to the CiLv Council a reporl of its work durin~ the preceding <br />year. Expenditures of lhe Board or Commission shall be within amounts appropriamd for thai <br />purpose by lhe CiLv Council. <br /> <br /> Subd. 3. Order of Business. Each n'metin~ of the Board or Commission <br />shall convene at Ibc time and place appointed lherefore, Board and Commission business shall be <br />conducted in the following order. <br /> <br /> a. Call to order; <br /> b. Citizen input; <br /> c. ^pprove agenda; <br /> d. Public hearings; <br /> e. Consent agenda; <br /> f. Board or Commission business; <br /> <br /> Board or Commission input; and <br /> <br /> h. Adjourn. <br /> <br /> Subd. 4 Amendment of Order of Business. The order of business <br />ma), be varied by the presiding officer or upon Board or Commission motion, but all public <br />hearings shall be held at the time specified in the notice of hearing. <br /> <br /> Subd. 5. Agendas. An agenda ofbusiness for each regular meeting shall <br />be prepared by the Clerk or the Clerk's designated representative and filed in the office of the Clerk <br />not later than five days prior to the meeting. The agenda shall be prepared in accordance with the <br />order of business an3 copies thereof shall be delivered to each Board or Commission member as <br />fa,- in advance of the. m,'et;,',o~ ..~ as time for preparation will permit. No item of business shall be <br />considered unless i,, appears on the agenda for the meeting, but the commission or board ma5', in <br />its discretion, consider matters not appearing. <br /> <br />2,03.04 Chairperson and Vice Chairperson. <br /> <br /> Subd. i. Election. Each Board or Commission shall elect annually a <br />chairperson and vice chaimerson from its appointed members. The person so elected shall serve <br />for one year terms. The l~oard or Commission may create and fill such other office as it ma), <br />determine and create sub-comminees as it deems necessa~'T to accomplish its purpose. <br /> <br /> Subd. 2. Chairperson Duties. A chairperson shall be selected annualh' by a <br />majority vote of the Bo~d or Comn~ssion and ma)' be removed by a majority vote of the Board' or <br />Commission. The Chairperson shall have the following responsibilities in addition to those <br />otherwise described in this section: <br /> <br /> <br />