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CITY OF RAMSEY, MINNESOTA <br /> <br />Computer Uses <br />September 16, 1983 <br /> <br /> The installati of a computer at Ramsey would hopefully redUce and possibly <br />Q. . on <br /> ellmate the many areas of duplication of records. Many records of various inform- <br /> ation is kept for relative data, and in many cases typing and/or manual entry <br /> is neccessary to update"6'"file,for one application, and in turn,thi'~'s'ame <br /> information needs to be entered into another set of data. One grouping of <br /> files with duplicate data related by revenues is: <br /> <br />l) Receipts <br />2) Dog license files <br />3) Revenues reports <br />4) Accounts Receivable records' <br />5) Building Permit Records <br />6) L~censes files <br />7) S~ecial Assessment Records <br />8) SAC charges <br /> <br /> g) <br />lO) <br />ll) <br />12) <br />13) <br />14) <br />15) <br /> <br />Escrow Deposits Payable <br />Prepaid Expenses <br />Investment Records <br />Cash Balances <br />Property Tax Collecti'ons ~.i,?' <br />Assessment Searches ~ <br />Other misc. for individual departments <br /> <br />Each of the above records has information that relates to one another, and each has <br />to be maintained manually. <br /> <br />(~Another grouping of related information based on parcels and location is: <br /> <br />l) Ordinances~. 7) Street Improvement Projects <br />2) Assessing Records 8) Public works maintenance Records <br />3) Special Assessment 9) Police calls and service <br />4) Zoning 10) Building Inspection and Permits <br />5) Comprehensive Plan ll) Capital Improvement Program Budgets <br />6) Parcel Information (Pin, address, plat/parcel etc) <br /> <br />(~. One group of 'related information because of budgets which creates many duplicate~ <br />entries i~: ~ <br /> <br />l) <br />2) <br />3) <br />4) <br /> 5) <br />6) <br />7) <br /> <br /> 9) <br />lO) <br />ll) <br />12) <br />13) <br />14) <br />15) <br /> <br />Proposed Operational Budget <br />Adopted Budget <br />Beginning Budget transactions at the start of each year '~""~ <br />Budget Adjustments/Amendments (typing and entering into accounting syste~) <br />Monthly Reports of Revenues and Expenditures ~ <br />Quarterly Reports of Revenues and Expenditures <br />Annual Financial Statement <br />Cash Flow ProjectiOns and Comparisons <br />Cash Balance Reports ~' <br />Fixed Assets <br />Accoudts Payable <br />Purchasing. <br />Account Balances (by account type and Bank) <br />Capital Improvement Budget <br />Levy Limitations <br /> <br /> <br />