Agenda - Council - 10/25/1983 - Laserfiche WebLink

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'1 '1 I I I I I I I I I I I I I I Council has identified a clear need for an integrated municipal computer system. Staff: Ramsey has o staff of 18 full-time people (plus 15 part-time and seasonal people). These are the City Administrator, Finance Director~ Police Chief and 5 officers, Building Inspector, Assessor, Public Works Superintendent and /~ maintenance people, Deputy Clerk, Accounting Clerk and two support personnel. Functions: City Administrator: chief administrative officer and staff for City Council, long- range budgeting, comprehensive planning and analysis, municipal productivity and performance, monthly reports City Accountant: municipal accounting, preparation of annual operating and capital budgets, fund management, financial analysis and projections, cash management, investment and bond management, fiscal impact analysis~ special assessment payment tracking, monthly reports Police Chief and officers: patrolling of City and response to complaints, maintenance of master name index from incidence reports~ maintenance of departmental equipment~ reporting to State Building Inspector: inspections and file maintenance~ permits, public notification~ code compliance, licenses, current planning~ monthly reports Assessor: property appraisal and updating, inspections, property value analysis and trend-tracking Public Works Superintendent: street, park and sign maintenance, snow removal~ response to complaints~ utility maintenance (including future water and sewer lines), departmental equipment maintenance Deputy Clerk: writing and/or maintenance of resolutions, ordinances~ minutes, licenses~ claims, petitions~ hearing notices~ agendas, building records; special assessment calculations and searches, property owner verification, correspondence, scheduling Viii. Applications Software: C, oneral Specifications I. Although Ramsey does not have the volume of data with which larger corrrnunities must contend, the City recognizes the value of an integrated municipal data base. This means that all departmental data must be integrated and accessible by other departments (with the exception of some Police data), and that word processing must be able to be integrated with selected data base information. 2. The data base software must be a data base management system. File modification and design capabilities must not be progron'~'~'er dependent, it must be specifically designed to allow the end user, after completing the vendor's training program, to da the following: a. modify files b. design new files c. modify reports d. design new reports In other words, the software must be an applications generator or system City of Ramsey Computer System Bid Specifications Page S