Agenda - Council - 02/10/2015 - Laserfiche WebLink

Home

Ramsey's share of the costs up -front, and then allow Ramsey to repay our share of the costs back over a 3 -year period. On August 28th, 2014, the City of Elk River provided a proposal letter to the City of Ramsey formalizing their request for the City of Ramsey to share in 50% of the costs for reconstructing the shared segment of Jarvis Street, plus 50% of the costs for the quiet zone improvements, and that Elk River will pay for Ramsey's share of the costs up -front while allowing repayment over a 3 -year period. A copy of the proposal letter is included in Appendix B. Staff has since verified that repayment would be allowed to occur interest-free over calendar years 2016 to 2018, which would not impact the City's adopted 2015 budget. On September 16th, 2014 staff presented Elk River's proposal to the Public Works Committee for consideration of recommending Council approval of the project, pending further direction from Elk River. It was discussed that though the railroad crossing is located entirely within the City of Elk River, City of Ramsey businesses and residents would share the benefit of the quiet zone so the request to share in 50% of the costs seems reasonable. It was also discussed that Elk River proposed to reconstruct Jarvis Street as a 9 -ton road with bituminous pavement and concrete curb and gutter at a width of 32 -feet, which appears to be reasonable considering that Jarvis Street is a Municipal State Aid route, and that the concrete curb and gutter will help protect the pavement edges and extend the life of the pavement. The Public Works Committee also discussed that a 10 -foot wide off-road bituminous trail was proposed west of Jarvis Street that could ultimately serve to connect the City of Ramsey's Mississippi River Trail, which is to be constructed on the south side of Highway 10, to Elk River's section of the Mississippi River Trail, which is routed through the City of Elk River and not along Highway 10. Based on the proposed improvements, and assuming a 50/50 cost split, the City of Ramsey's total cost -share amount was estimated to be $970,728. The Public Works Committee recommended Council approval of Elk River's proposal to use a 50/50 cost split and a 3 -year payback term for calendar years 2016 to 2018. On October 20th, 2014, the Elk River City Council reviewed the Feasibility Report for the City of Elk River's 2015 Street and Utility Improvements project, which included the 32 -foot wide street design with 10 -foot wide off-road bike trail. At that time, the Elk River City Council directed their staff to redesign Jarvis Street to a 36 -foot wide street with two 12 -foot wide through lanes and two 6 -foot wide on -road bike lanes and no off-road trail. In January of 2015, Elk River provided their Feasibility Report to Ramsey City staff, along with a memo from their consulting engineer Bolton-Menk, Inc, (BMI) dated October 29th, 2014 addressing the revised design and estimated project costs. A copy of this memo is attached in Appendix C. Per the BMI memo, as well as a 2 -page cost estimate that adjusted the estimated costs for the old 32 -foot wide street design to the revised 36 -foot wide design, which is also attached in Appendix C, the City of Ramsey's total share of the project costs decreased by $50,422.50 resulting in a total estimated cost -share of $920,305.50. On January 27th, 2015 the Ramsey City Council ordered a Feasibility Report to better define the City of Ramsey's portion of the project, which has been completed and is attached to this case. The Feasibility Report addresses the feasibility of reconstructing Jarvis Street as a wider street section to accommodate vehicular and on -road pedestrian uses, as well as reconstructing the Feasibility Report Jarvis Street Reconstruction and Railroad Crossing Quiet Zone Improvements City of Ramsey Project No. 15-20 Page 2