Agenda - Council - 02/24/2015 - Laserfiche WebLink

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Observations: The proposed improvements are consistent with the City's long-term Street Maintenance Program. None of the street sections proposed to receive overlays with this project are designated Municipal State Aid Streets. Abutting properties with direct access to street segments identified to be improved with this project are proposed to be assessed for 25% of the improvement costs. The "per lot" assessment method is recommended due to the similar benefit that will be realized by the properties. The proposed use of special assessments conforms to the requirements set forth in State Statute Chapter 429, chapter 8 of the City Charter, applicable City code, and the recently adopted Special Assessments Policy. Per the proposed project schedule in the Feasibility Report, a public information meeting is proposed to be held on March 4 th, 2015 for the purpose of soliciting public input on the project prior to the Public Hearing on March 10th. According to the attached Feasibility Report, this project is necessary, feasible, and cost-effective from an engineering standpoint, and can be constructed as proposed herein. Alternatives: Alternative Action #1 — Motion to adopt Resolution #15-02-050 accepting Feasibility Report and ordering a Public Hearing for the 2015 Street Maintenance Program, Division B; City Improvement Project #15-00, as proposed by staff. Alternative Action #2 — Motion to adopt Resolution #15-02-050 accepting Feasibility Report and ordering a Public Hearing for the 2015 Street Maintenance Program, Division B; City Improvement Project #15-00, with modifications as follows: Alternative Action #3 — Motion to deny adoption of Resolution #15-02-050 at this time. Funding Source: The Feasibility Report was completed in-house as part of staff's regular duties. The engineer's opinion of probable costs for this project is $644,000. Estimated costs include 10% contingency costs, plus 25% indirect costs for administrative, engineering, and legal costs. This improvement project is identified in the City's 5 -year Capital Improvement Plan, and is proposed to be funded initially using Street Reconstruction Plan Bonds per the City's 5 -year Street Reconstruction Overlay Program. Special assessments and utility funds are proposed to fund a portion of the improvements. Preliminary special assessments are proposed in the feasibility report in the amount of $1,400 per lot. A total of 115 assessable properties are identified in the feasibility report, resulting in a total assessment amount of $161,000 which 25% of the assessable costs for the project in accordance with the City's adopted Special Assessments Policy. Recommendation: Staff recommends approving Alternative Action #1, and would support Alternative Action #2 if Council wishes staff to make minor modifications to the project. Staff does not support Alternative Action #3 since the proposed improvements are feasible, necessary, and cost-effective from an engineering standpoint, therefore staff recommends completing the proposed improvements in 2015 as proposed and not in connection with other proposed improvements or at some later date. Action: Approve or deny adoption of Resolution #15-02-050 accepting the Feasibility Report and ordering a Public Hearing for 2015 Street Maintenance Program, Division B; City Improvement Project #15-00.