Minutes - Council Work Session - 04/28/2015

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consider it to be an emergency. Fire Chief Kapler explained that Ramsey and other local jurisdictions and agencies find that if a train leaves the track it is an emergency and local jurisdictions should be involved. He suggested a tabletop with the Burlington Northern to have that discussion as it does impact our community and is the `public eye.' Councilmember Riley asked what can be done to further the City's position. Fire Chief Kapler stated if such a meeting can be facilitated, it would be important that it include a representative of the Council. City Administrator Ulrich stated he and Fire Chief Kapler were at the Governor's Listening Session and their comment was taken to heart that local governments need to be notified any time a train leaves the track. Mayor Strommen agreed that it had traction with the Governor and stated the City should work with the Department of Public Safety so it can be advocated at the State level. Fire Chief Kapler stated the State Fire Marshal visited last week and had estimated the times you fully activate the Emergency Management Plan is 2%, making it a rare occurrence. But, should it ever ramp up to be declared a disaster, all need to be trained. City Administrator Ulrich agreed that when it happens, it results in a scurry of activity so that is why the Emergency Management Plan is reviewed periodically to keep everyone up-to-date as it impacts your role as a public official and someone who has to work to get the community together, communicate a unified message, and deliver a calm presentation with the steps to be taken clearly laid out. City Administrator Ulrich stated the City's staff is trained to handle this type of emergency/disaster situation even though it is infrequently used. 2.02: Review Revised Draft Strategic Planning Document City Administrator Ulrich reviewed the types of format revisions made to the draft three-year Strategic Action Plan based on Council's direction from the last time it was discussed. The Council considered the Strategic Initiative to improve the budget preparation to identify operational efficiencies and cost -savings, tactics, and key outcome indicators/metrics. He noted this creates a more robust budget process and identified how to be more efficient and address top priorities. The Council offered no revisions. The Council considered the Strategic Initiatives to increase economic growth and development, and to leverage outside funding sources, tactics, and key outcome indicator/metrics. The Council offered no revisions. City Council Work Session / April 28, 2015 Page 3 of 9