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CASE # C~ <br />UPDATE ON NEGOTIATIONS WITH ANOKA ELECTRIC COOPERATIVE TO <br />PERFORM THE UTILITY BILLING FUNCTION <br /> By: Jessie L. Hart, Finance Officer <br /> <br />BACKGROUND: <br /> <br />During 1992, the City of Ramsey began working with Anoka Electric Cooperative (AEC) in an effort to <br />develop a computerized billing system that they could use to market as a service to other communities. <br />They chose the City of Ramsey to help them develop this system for several reasons, including the fact <br />that the majority of the City's utility customers are serviced by AEC. <br /> <br />At this point in time, AEC is ready to begin testing the system. We have met with the computer <br />programmers and they are going to either tape transfer or hard enter the data that we have as of the second <br />quarter of 1993, including account billing information and the various rate structures so as to compare <br />with our actual billing for the second quarter. Mary Gomez, Senior Accountant is working closely as this <br />part of the program progresses. <br /> <br />1 met with Doug Uhrhammer, the Manager of Community Development and Public Affairs for AEC <br />regarding these negotiations. The meeting centered around beginning to outline the basics of an <br />agreement so that when the time comes each party will know where the other stands in conjunction with <br />who will do what and when. <br /> <br />While they are not be able to give us an estimate at this time of what the potential service fee to the City <br />would be, we have begun to detail what services will be provided. I have attached a letter that I received <br />today from Doug that outlines the services that AEC is proposing to provide. <br /> <br />AEC hopes to mn its gu'st test or parallel billing in August and potentially a second if they encounter many <br />or major problems with the first one. After the first and possible second "test" they believe that they will <br />be in a position to give a fair estimate of what it would cost the City. We can then prepare the cost <br />analysis from our standpoint and then recommend whether it would be beneficial to proceed with an <br />agreement or to continue on our own and deal with our computer problems in-house. <br /> <br />COMMITI'EE ACTION: <br /> <br />None required - based upon discussion. <br /> <br />Review Checklist: <br /> <br /> Ci~ Administrator <br /> Finance Officer <br /> <br /> <br />