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HRA BUSINESS Case #1: Review 2011 Strategic Planning Items Related to the Development Management Team and the COR Associate Planner Gladhill reviewed the staff report. Commissioner Elvig expressed his appreciation for the streamlining efforts by staff. He said it has been difficult to stay up to speed with the projects because a meeting cannot be held for every consideration in every project. He asked if there is an approach that can be taken to have house meetings and raised the concern of confidentiality. HRA Executive Director Nelson indicated there have been discussions to create sub groups. She expressed concern in keeping tight control when discussing possible developments and the proliferation of information when it is to be conveyed to a group. City Administrator Ulrich suggested a standing committee could be created that would function more as ambassadors. Members could rotate through the group depending on their availability and willingness to get involved in developments. Commissioner Ramsey noted the Commissioners get a weekly update on The COR, and any member could speak to a staff person as needed. He said he felt information could be obtained without extra meetings. Development Manager Lazan offered a client cloud site. His company has an internal team portal and a public portal so the information could be accessed by Commissioners and not be available to the public. There was discussion regarding methods that could be used to obtain information needed to make decisions by the HRA, disseminate information, and how to keep information confidential. City Attorney Goodrich explained that Development Manager Lazan is a public employee so any information he generates is public information, except for a small list of exclusions. HRA Executive Director Nelson questioned if the rest of the information for this item could be discussed at a future date. Updates on these items can be provided as requested. Consensus was reached to discuss these items at a later date. Case #2: Review Renewal of Development Management Agreement HRA Executive Director Nelson reviewed the staff report. Development Manager Lazan gave an overview of the projects that have been accomplished during the time he has been on contract with the City. He depicted the costs spent by Landform, the task list, and the percentage of time he and his employees have spent on projects for the City. Housing and Redevelopment Authority / February 22, 2011 Page 2 of 5