Agenda - Council - 07/14/2015 - Laserfiche WebLink

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Upon acceptance of bids and award of a contract, staff will obtain a project schedule from the contractor for posting on the City web site and conveying to adjacent property owners via U.S. mail. The earliest work could likely commence would be July 27th. All work must be completed by September 1 lth. Notification: Advertisements for bids were published in the Anoka Union Herald and in Finance and Commerce on June 12th, 19th, and 26th. Observations/Alternatives: Observations: The streets identified for receiving overlay improvements with Division B of the 2015 Street Maintenance Program were selected by City staff based on criteria including their Pavement and Surface Evaluation Rating (PASER), date of construction, previous maintenance history, project scope, and other less tangible criteria. Alternatives: Alternative #1 - Motion adopting Resolution #15-07-174 accepting bids and awarding a contract for 2015 Street Maintenance Program Division B, Overlay Improvements; Improvement Project #15-00. Alternative #2 - Motion denying adoption of Resolution #15-07-174 at this time. Funding Source: A total of $500,000 was bonded for overlaying streets in 2015. The low bid was received from Hardrives, Inc. in the amount of $311,312.19 leaving $188,687.81 available to cover indirect project costs including administrative, engineering, finance, and legal fees, and for completing other programmed Street Maintenance Program projects over the 5 year program period. Street Reconstruction Bond funds for the long-term Street Maintenance Program were secured based on a 5 year program. These funds may therefore be used anytime during the 5 year program, but only for previously identified projects. New projects cannot be added to the program. Staff will therefore review the current program to determine which projects the excess funds can be allocated to over the remainder of the 5 year program. Special assessments are proposed to fund a portion of the Division B 2015 Street Maintenance Program improvements. The Assessment Hearing is scheduled for October 13, 2015. Before then, staff will review the preliminary assessment roll to determine if adjustments may be warranted to account for anticipated construction costs, and to determine if any parcels should be removed from the assessment roll prior to the Assessment Hearing based on comments received from several property owners since the preliminary assessment roll was adopted. Staff is also awaiting the results of the special benefit appraisal consultation which may have an impact on final assessment amounts. Recommendation: Staff recommends Alternative Action #1. Action: Motion to accept or deny adoption of Resolution #15-07-174. Res 15 07 174 Exhibits A - C Attachments Form Review