Minutes - Council - 03/23/2004 - Laserfiche WebLink

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Case #2: Report from Finance Committee 1) Consider Purchase of Finance Printer with Equipment Replacement Funds Councihnember Elvig explained one of the LaserJet printers in the Finance Department is in need of replacement. Staff is requesting that funds in an amount not to exceed $2,025 be utilized from accumulated depreciated monies in the Equipment Replacement Fund. 2) Warning Siren Replacement Police Chief Way explained the City has 17 warning sirens in different areas of the City that were installed in 1988. The life expectancy of these sirens was placed at ten years. The City replaced three sirens in 2003 and has money budgeted this year to replace two more. One other siren has been replaced twice since 1988 due to lightening strikes. Money is budgeted this year for the replacement of two sirens. There is approximately $112,738 in the Equipment Replacement Fund for warning sirens, which is the depreciable money from 11 sirens obtained in 1988. With the fimding at current costs, the City would be able to replace approximately seven more sirens. Staff is recommending that four additional sirens be purchased from the Equipment Replacement Fund to replace four warning sirens that are currently not working to full capacity. This would result in the City purchasing six sirens for 2004. Councilmember Cook asked if there will be a revolving fund for these replacements once the City has satisfactory sirens. Police Chief Way replied ideally this would be the situation. After these replacements, 10 of the 17 sirens will be new. Finance Officer Lund explained the sirens are depreciated over ten years. All 17 of the sirens were purchased at one time in 1988, which is why they are in the situation of purchasing them all at once. She explained after the proposed purchases there will probably be enough left in the fund to purchase three additional sirens. The General Fund will have to front the total amount of the sirens in the upcoming years. Mayor Gamec requested Police Chief Way to include the needed funds for future replacements in the budget. Councilmember Elvig noted a slightly higher caliber of sirens will be purchased, which are more powerfid. This will give inore of an overlap, and when sirens start to break down and are not as loud it will give them an opportunity to stretch this out more. Motion by Councilmember Elvig, seconded by Councilmember Strommen, to ratify the recommendation of the Finance Committee in Case #1 and Case #2 which is to adopt Resolution #04-03-073 authorizing purchase of HP LaserJet Printer with funding to be obtained from the Equipment Replacement Fund in an amount not to exceed $2,025 and Resolution #04-03-074 to replace four warning sirens from the Equipment Replacement Fund. City Council/March 23, 2004 Page 8 of 26