Agenda - Council - 08/25/2015 - Laserfiche WebLink

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Our Mistionc To work together to reipoiibly grew our comma nityr, and to provide quality, cert-oliBcdwe, and efficient government services. CC Regular Session Meeting Date: 08/25/2015 Submitted For: Patrick Brama, Administrative Services By: Patrick Brama, Administrative Services 7. 8. Information Title: Consider Change Orders for Parking Ramp Garage Project Purpose/Background: Purpose Consider authorizing multiple change orders for parking ramp garage project. Background (project) In summary, the proposed garage is located on the first floor, east side, of the Ramsey Municipal Parking Ramp and encloses 14 existing parking stalls. The garage will provide heated space, with overhead door access, for the storage of building maintenance equipment, some public works equipment, some police equipment, City staff vehicles (engineering, admin, building, maintenance, etc.) and event supplies. This project is nearly 100% complete. A certificate of occupancy is planned to be issued August 25. Background (contracts) The City of Ramsey hired LSA Design to complete architectural/ design/ management of the project. During the course of this contract, LSA Design was bought out by SRF Consulting. Therefore, SRF Consulting is the architect on this project, William Fossing is the principal. Mr. Fossing will be in attendance at this meeting. Construction Results Corporation of Plymouth, Minnesota was awarded a $303,440 contract for the construction of this project by the City on March 10, 2015. As the Council may recall, the project was bid two times. The engineer's estimate for this project was about $250,000. Background (change orders) Attached is the change order #1 for this project --which includes seven items. One of those items is a reimbursement back to the City of Ramsey. Therefore, there is a net six change orders that require payment by the City of Ramsey. All change orders total $6,433 for this project (or 2.1% of total project costs). According to SRF, the percentage costs of change orders on this project is at or below at or below industry averages (typically 2-4%). It should be noted, the original project budget presented to the Council didn't include a "contingency" number. In the future, Staff plans on including this number on all projects (about 5%). In this particular circumstance, the contingency would be used for small change orders such as this. If reasonable, said change orders would then be placed on the consent agenda for Council approval. For example, the Council did approve a $200,000 contingency budget for the Fire Station #2 project, a $3.135M contract (6.3%). Notification: